Job Title
CBE GBS Specialist (Chinese)
Reporting Line
GBS BA Manager
Primary Responsibilities
- Review of documents in accordance with provided Work Instructions
- Process report packs in SGS BA systems
- Generate and issue certificates
- Check submitted documents and issue invoice to clients
- Perform administration tasks in an efficient and accurate manner
Specific Responsibilities
- Create review plans and perform administrative review of report packs (including raising queries, entering closed and new CAR information as appropriate).
- Ensure client visit dates are received in accordance with the planning schedule and update the system with scheduled dates and allocated auditors.
- Deal with queries and monitor submission of relevant information and documents to complete transaction entries in the CBE systems in a timely manner.
- Generate Certificates once Certification Decision is made.
- Update the system with appropriate information related to concession, suspension, cancellation, and withdrawal of certifications after approval.
- Review submitted documents and information and issue invoice to clients.
- Validate invoice entries with BOSS application reports.
- Provides suggestions on process improvements.
- Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
- Ensure compliance with the Company’s guidelines and procedures and with the Code of Integrity.
- Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
- Demonstrates strong obligation to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe
- situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to
HSEE - Perform appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
- Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
- Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
- Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
- Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
- Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
- Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
- Fulfills the requirements needed in the success of the QHSEE Management System
- Recognizes the potential consequences of not following the established