Payment & Utilities Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Vendor & Contract Coordination

·       Support vendor onboarding processes.

·       Maintain and update vendor databases and contract documentation.

·       Work with operations team to monitor vendor performance and escalate service delivery issues where required.

·       Support contract renewals and ensure procurement timelines are met to avoid service disruption and payment delays.

Financial & Payment Coordination

·       Manage full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports; monitoring them through to payment.

·       Oversee Goods Receipt (GR) and Invoice verification to ensure timely payments.

·       Track procurement spending and support reporting against operational budgets.

·       Support accrual reporting and payment financial documentation where required.

Utilities & Invoice management

·       Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.

·       Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.

·       Track payment status and maintain an updated log of all utilities-related transactions.

Governance & Compliance

·       Ensure procurement & payment activities comply with internal policies, contractual requirements, and governance standards.

·       Maintain proper documentation for compliance audits and internal reviews.

·       Support procurement & payment governance processes including vendor risk assessments and approval workflows.

Purchase Order & Procurement Administration (Support)

·       Support raising Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.

·       Monitor purchase order status and ensure timely processing and delivery of materials or services.

·       Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.

·       Track procurement transactions and ensure documentation is available for audits and financial reporting.

·       Ensure procurement documentation complies with approval thresholds and procurement procedures.

Key Skills & Competencies

·       Finance Administration

·       Vendor relationship management

·       Contract and documentation administration

·       Financial awareness and cost control

·       Stakeholder management

·       Strong organizational and coordination skills

·       Basic Finance & accounting background

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.