Unfortunately we do not offer sponsorship for this role.
This is a full time role, working Monday - Friday, 9:00 - 17:00. This role will be working across two sites - 4 days per week based in Linlithgow and 1 day per week based in Livingston.
Purpose of this post will be to provide administration support to all departments within both Linlithgow and Livingston sites, duties include:
- Provide administrative support, to all areas of the business, with focus on operations, finance and purchasing.
- Handle incoming communication and provide information to other finance departments within the organisation and suppliers.
- Provide further information, such as copy invoices & statements, as required to facilitate payment.
- Manage buildings and facilities related issues including H&S administration– both internal and external
- Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.
- Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.
- Responsible for arranging services i.e. printers, tenancy queries, and utilities as and when required to ensure business runs smoothly, using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers.
- Coordinate travel and events where required.
- Utilise MS Office tools (Excel, Teams, Outlook, etc.) to communicate.
- Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information.
- Arrange PUID numbers and Access Cards for all new Eurofins employees.
- Provide a high level of internal and external customer care.
- Maintain and administer company records, systems, assets, contracts and business processes.