AECOM is seeking a dynamic and organized Administrator to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
Job Summary
- Assist in day-to-day administrative tasks
- Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
- Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
- Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
- Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
- Draft and edit professional emails, letters, and other correspondence as needed.
- Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
- Collaborate with project managers and team members to assist in project-related administrative tasks.
- Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
- Assist in data entry tasks related to project milestones, timelines, and resource allocation.
- Generate basic reports and analyses to support project managers in monitoring project progress.
- Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
- Works under general supervision.