Executive Assistant/Coordinator II

ProSidian seeks a Executive Assistant/Coordinator II | Administrative and Executive Assistance (Asst) for Program Support on a Exempt Basis for Working On-Site (Client Site) in The Southeast | South Atlantic | CONUS Area (Aiken, South Carolina) Contract Contingent, generally located across the Aiken, South Carolina Across The Southeast | South Atlantic | CONUS Region supporting a High-hazard nuclear cleanup environment requiring disciplined staffing, safety, quality, security, and regulatory compliance.

With STD Work/Job Site (Office) Language(s) being English; the Executive Assistant/Coordinator II | Administrative and Executive Assistance (Asst) [L00531] is aligned with GSA Labor Category: Administrative Specialist III.  This role shall be principally focused on ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and ServicesAdministrative and Executive Assistance (Asst) for ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services

We seek Executive Assistant/Coordinator II candidates with relevant Nuclear And Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Nuclear And Environmental Management Sector Clients such as SRMC. This as a Contract Contingent or Contract W-2 (IRS-1099) Administrative and Executive Assistance (Asst) Functional Area / Swim Lane / Category Discipline Professional - ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services Position; however, ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position.

JOB OVERVIEW

Provide services and support as a Executive Assistant/Coordinator II [ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services] aligned with the Administrative and Executive Assistance (Asst) Functional Area / Swim Lane / Category Discipline in the Nuclear And Environmental Management Industry Sector. 

This role focusses on Human Capital | Project Management | Engineering | Environmental | Compliance | Risk Management | IT Effectiveness | Business Process | Training Knowledge Management Solutions for clients such as Savannah River Mission Completion, LLC (SRMC) | SRMC Supply Chain / Procurement supporting the Liquid Waste Program under DOE prime contract 89303322DEM000068 Generally Located In Aiken, South Carolina and across the Southeast | South Atlantic | CONUS Region (Of Country/World) Working On-Site (Client Site).

Provide Administrative and Executive Assistance Services and Solutions as a ProSidian Engagement Team Member working in a capacity that supports administrative and executive-support activities through planning, coordination, scheduling, documentation, communications, records administration, compliance, quality assurance, and stakeholder support.

RESPONSIBILITIES AND DUTIES - Executive Assistant/Coordinator II | Administrative and Executive Assistance (Asst) [L00531]

**RESPONSIBILITIES AND DUTIES – Executive Assistant/Coordinator II**

**Calendar & Meeting Management**

• Provide advanced administrative and coordination support to assigned executives, managers, departments, and project organizations
• Manage complex calendars, appointments, meetings, and conference calls with competing scheduling priorities
• Coordinate meeting logistics including agendas, briefing packages, attendance, rooms, and technology setup
• Ensure follow-up actions are completed and documented

**Document & Communication Management**

• Draft, edit, format, and proofread correspondence, reports, presentations, memoranda, and spreadsheets
• Route and maintain business documents in accordance with organizational standards
• Receive and appropriately route communications, visitor inquiries, and action items to relevant parties

**Travel & Expense Administration**

• Coordinate travel arrangements, itineraries, and related logistics
• Process and organize expense documentation and reimbursement requirements

**Records & File Management**

• Organize and maintain electronic and physical files and records in accordance with records-management requirements
• Monitor commitments, due dates, correspondence, and management actions

**Administrative Process Support**

• Support onboarding, personnel coordination, purchasing, supply, timekeeping, and training initiatives
• Execute other administrative processes as assigned

**Reporting & Analysis**

• Prepare reports, trackers, rosters, dashboards, and meeting minutes
• Compile and distribute status information to stakeholders

**Stakeholder Coordination**

• Coordinate across internal organizations and external stakeholders to ensure seamless operations
• Facilitate communication and collaboration among multiple parties

**Information Security & Discretion**

• Handle sensitive, proprietary, personnel, and business information with appropriate discretion and confidentiality

**Problem-Solving & Support**

• Identify administrative issues and independently resolve routine matters within delegated authority
• Provide backup coverage and surge support to other administrative functions as needed