We are seeking a proactive, detail-oriented, and highly organized Travel & Office Administration Executive with 3-4 years of experience. The ideal candidate must have hands-on experience in end-to-end corporate travel bookings, preferably from the travel & tourism industry, corporate travel desk, or a travel management company. This role requires excellent coordination skills, flexibility, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Travel Management
- Coordinate and manage end-to-end travel arrangements for employees, including flight bookings, hotel accommodations, ground transportation, and visa processing.
- Process travel requests and approvals through the company's travel management system.
- Monitor and manage travel expenses in line with company policies and cost guidelines.
- Build and maintain strong relationships with travel agencies, airlines, hotels, car rental companies, and other travel vendors to ensure quality service and competitive pricing.
- Provide timely support for travel changes, cancellations, emergencies, and disruptions, including outside regular business hours and weekends when required.
- Prepare and maintain travel expense reports, travel records, and sustainability reports.
Administration & Operations
- Oversee day-to-day office administration to ensure office facilities, maintenance, and general operations run efficiently.
- Monitor daily administrative activities to ensure quality standards and company procedures are consistently followed.
- Coordinate with internal departments and employees to support travel, transportation, and operational requirements.
- Raise Purchase Requisition (PR) requests for procurement with the required approvals.
Fleet & Facility Management
- Manage company-owned and leased vehicle records, inventories, and related documentation.
- Coordinate fleet administration, including vehicle allocation and record maintenance.
- Process approvals for fuel chip installations, transfers, and cancellations for company-owned and leased vehicles.
- Assist with office lease management, including new leases, renewals, and coordination of move-in and move-out activities.