The Administrative Coordinator position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
The Administrative Coordinator is responsible for higher-level administrative support to various directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel and PowerPoint) and be highly flexible and adaptable.
RESPONSIBILITIES
- Independently performs high level technical and administrative work supporting the division or unit.
- Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
- Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
- Uses organizational software applications to research and prepare documents and presentations. Collects, analyzes, and manage data.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
- Independently plans and executes events, activities, and meetings.
- Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
- Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
- Authors responses on behalf of director or department
- Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
- Records meeting discussions by attending meetings and recording key discussions and conclusions.
- May perform other duties as assigned.