The Inventory Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.
The Inventory Specialist under the direction of the Central Sterile Manager works both independently and in collaboration with the OR, SPD, and Vendor(s). This is a highly visible job and requires communication and follow-through by in-person (one on one meetings), phone and/or emails. This position requires daily flexibility with the ability to multitask, ensuring that assignments are completed in a timely basis.
Responsibilities:
- Manage and maintain accurate inventory levels including but not limited to instrumentation, special orders and office supplies.
- Utilize Censitrac inventory management system reports for missing instrumentation and conducting a physical inventory of tray verifying that list is accurate before ordering. Updates tray lists in Censitrac as needed.
- Collaborate with OR/SPD and Vendor teams to develop and execute a plan to reduce missing instrumentation from trays.
- Assist in financial modeling and forecasting for instrumentation inventory management.
- Responsible for receiving, unpacking, verifying all shipments received, and replenishing instrumentation into correct trays ensuring that missing instrumentation has been removed from Missing Instrument List in Censitrac.
- Conducts in-services to staff of new instrumentation as needed.
- Prepares excel spread sheet of instrumentation ordered specifying the reason ordered, what was ordered, quantity ordered and when received. Distributes list to team on a weekly basis.
- Communicates with the OR and SPD teams of any issues with back orders or obsolete instrumentation. Removing any such items from tray lists as necessary.
- Follows up on back orders and recommends substitutions or alternate instrument vendor, communicates ETA (Estimated Time of Arrival) of instrumentation with the OR and SPD teams.
- Works with repair vendor and note instrumentation that is being sent out for repair and tags tray accordingly. Informs OR and SPD accordingly. Follows through with unrepairable instruments reorders if needed.
- Monitors and organizes the back-up instrumentation cabinets ensuring that par levels are attained on a daily/weekly basis.
- Assists in the return of extra instruments to their respective cabinets daily.
- Works with OR/SPD teams in streamlining trays to reduce unused instruments or combine instruments to reduce peel pack usage.
- Monitor and organize peel pack instruments ensuring par levels are met.
- Returns instruments mis-ordered ensuring proper credit issued.
- Based on the demand of the department will assist in tray assembly as needed
- Attending weekly CST Leadership Meeting to report out and keep team abreast of any instrumentation issues / concerns.
- Flexibility to perform responsibilities.
- Performs other duties as assigned.