- Position is on-site
- 5 days/week M-F
- Hours 8am-4:30pm
- Proficient in Microsoft products, specifically Powerpoint, Excel and Word
The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting;
- Exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need.
- Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
- Assists with creation and preparation of materials that are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials.
- Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
- Authors responses on behalf of Director or department.
- Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
- Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
- Provides support to Division Vice President as needed.
- Acts in Secretary role for designated meetings and transcribes meeting content.
- Conducts internet research and identifies relevant topics based upon assignment.
- Performs other duties as assigned