We are currently seeking to recruit an experienced Senior Document Controller to join our team in the South Wales. This role will require site attendance 3 days per week. Travel and accommodation will be included where applicable.
Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Candidates will possess experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities
Management & Configuration of CDE – Undertake configuration and day-to-day management of the system, adding and maintaining user accounts and security groups. Includes maintenance of User Directories, IM Protocol and File Naming Protocol.
Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system and Document Control procedures (dependencies).
Provide training on CDE & Document Control Processes & Procedures – Organise and undertake regular training sessions for new users and refresher training for existing users. Provide training and guidance on file naming protocols. Create and maintain training logs.
Develop and Maintain User Guides – Prepare and update training packs and system user guides.
Quality Assurance & KPI Reports – Produce weekly KPI's on all issued instructions (RFI's/TQ's etc.) and workflow reports, alongside undertaking Quality Assurance against the agreed recitals on all formally issued documentation.
Create new project set-ups on CDE – Create new project sites and assign users.
Support – Provide ad-hoc reports and information on system usage and compliance.
Key Experience
Role requires gap analysis and consolidation of processes and procedures in accordance to client requirements.
Comprehensive knowledge of BIM ISO 19650 standards.
Experience in Asite, preferably at Administrator level.
KPI reporting.
Competency in writing protocols.
Hosting and delivering workshops.
Experienced Senior Document Controller.
Experience operating as a System Administrator on at least one CDE/EDMS platform such as Asite, ACC, Aconex, Viewpoint or Procore.
Ideally experienced delivering within a PMO environment or a large framework/programme.
Real Estate sector experience desirable.
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