Oliver Wyman is now looking to recruit an Administrative Assistant to support our growing Specialist teams.
This role can be based out of our Hyderabad or Gurugram or Bengaluru office.
Job Overview:
The provision of a Team Administrative Assistant who will provide administrative support to 3-6 senior stakeholders from our specialist teams.
Hours: 09:00 – 18:00 with additional hours as needed.
Key Responsibilities:
Daily Administration:
All administrative duties including booking business travel, organizing video conferences, processing expense reports, timesheets, vendor invoices
External & Internal meeting and event planning
Client contact data entry and updates into CRM
Collaborate with other assistants to ensure fluid and flawless execution of duties that requires teaming with others
Coordinate team logistics and manage projects and client project timeline
Track issues and assist with resolutions or escalate as appropriate
Liaise with other support functions (OS, HC, DTP, Finance, Events, etc.)
Liaise with the iProcurement team to ensure payment to active vendors (SMEs, transportation, supplies, etc)
Assisting in project group hotel bookings when needed
Team Support:
Provide coverage for EAs who are out of the office to ensure seamless support to Principals/ Partners/ other senior stakeholders
Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
Coordinating team logistics and weekly payment to the vendor (transportation & supplies)
Assisting in hotel booking when needed.
Daily Other Project Support:
When covering ensure basic calendar management including accepting and declining meetings, addressing calendar conflicts, identify and reserve meeting space, regular review of scheduled meetings to ensure logistics are accurate and no back-to-back dial-ins are scheduled.
Any other ad hoc requests that may come from the team as the project progresses and business needs changes, including but not limited to the administrative support of RFPs/tender responses
Experience Required:
At least two years’ experience of working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment a plus.
Skills and Attributes:
Positive and proactive while still be collaborative
Highly organized and detail-oriented, yet operates well within a team, as well as independently
Professional, tactful and able to engage with colleagues at all levels in the firm
Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus – dedicated to meeting the expectations of all staff through securing effective
relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
Maturity, poise and judgment; Collaborative team player
Ability to maintain and respect confidentiality
Ability to think strategically and contribute to development of departmental model
One who takes constructive feedback in stride and incorporates feedback quickly
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Self-starter, strong initiative, confidence and ability to work with little guidance
Positive attitude, sense of fun: is collegial and friendly
Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
Methodical, organized and excellent attention to detail
Flexible attitude; embraces change, hard-working, cost conscious and results driven
Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
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