When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Position Summary:
Reporting to and in collaboration with the Director of Site Operations,
the Primary Care Practice Manager is responsible for all day-to-day
operational and managerial duties associated with the successful
oversight of a high-volume, multi-provider Primary Care practice.
The Primary Care Practice Manager works with operational and
clinical leaders to create an environment of outstanding medical care
and service to its patients and will serve as a resource to enhance
operational efficiencies. S/he will inspire trust, promote collegial
dialogue and support a diverse collaborative culture.
The Primary Care Practice Manager will have responsibility for the
development of staff through coaching, communicating both positive
and constructive feedback, timely and accurate performance
evaluations and the creation of learning opportunities.
222300 (prev Z01E70 99W) Revised: Nov, 2015
Printed: 3/31/2025
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1. Patient Focus.
• Uphold the expectation with staff and demonstrate that the quality of care and
safety of patients is the highest priority.
• Demonstrate and requires prompt, courteous responsive and caring behaviors
to provide service that meets established standards.
• Support patient access initiatives to ensure efficient appointment and
scheduling.
• Work to achieve quality customer service benchmarks. Educate staff and
monitor adherence to our Guiding Principles to all encounters with patients,
families, colleagues and guests.
• Promote continuous process improvement to enhance our patient experiences.
2. Leadership Focus.
• Maintain and strengthen working relationships with staff, providers, and leaders
to achieve superior caregiver engagement.
• Demonstrate superior operational knowledge and communication skills in order
to positively influence outcomes with staff, leaders and providers.
• Provide open, honest and direct feedback to staff in professional and timely
fashion to support growth and development.
• Affirm Lahey Health’s Standards of Behavior and Guiding Principles of Respect,
Caring, Teamwork, Excellence and Commitment to Personal Best through
personal example and by celebrating the Principles when observed in action
among the patient care team.
• Create improvement opportunities through the review and understanding of data
and metrics critical to the practice.
• Understand and act on Colleague Engagement results.
• Lead change and create collaboration and receptivity.
• Demonstrate self-motivation and the ability to motivate others.
• Has a high degree of Human Resources acumen. Partners with Human
Resources colleagues as appropriate.
222300 (prev Z01E70 99W) Revised: Nov, 2015
Printed: 3/31/2025
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3. Staffing Focus
• Work to build and maintain a high-performing staff to support patient care goals
and operational needs through effective interviewing and hiring. Engages
Providers in the interview/hiring process.
• Conduct regular staff group and one-on-one staff meetings to ensure the clear
communication of expectations to all staff.
• Establish team and individual goals for colleagues. Monitor progress, take
appropriate action as needed and apply result to annual performance reviews.
• Understand the motivational needs of staff and work toward retention of talented
colleagues.
• Ensure that all required staff certifications are maintained.
• Produce timely and accurate performance evaluations for staff predicated on
individual achievements opportunity for improvement or shortfalls discussed
throughout the evaluation period.
• Manage and adjust staffing schedules as needed.
• Understand that staff development is a key component to the Primary Care
Practice Manager function and execute on this.
4. Operations Focus
• Work in a manner to promote safe conditions and minimize hazards in the work
and patient environment that may adversely affect the safety and health of
others.
• Implement and insure application of organizational and practice policies and
procedures. Monitors compliance to insure maximum enhancement of the
revenue cycle process.
• Work with the Director, Site Operations/Practice Administrator to identify, share
and implement best operational practices with our peer practices.
• Develop, establish and improve practice-specific systems, procedures and
policies to improve overall efficiency.
• Participate in the preparation of the annual budget and maintain expense
controls adhering to budgetary guidelines.
222300 (prev Z01E70 99W) Revised: Nov, 2015
Printed: 3/31/2025
4
• Complies with all Lahey Clinic and entity specific Policies.
• Insure patient charges are properly entered and oversees the accuracy of daily
cash received records and that copays are accurately recorded.
• Maintains strict confidentiality of all patient records and ensures that patient’s
right to privacy is maintained at all times.
• Meet with the Director, Site Operations/Practice Administrator as needed
keeping s/he appraised of operational and financial issues within the practice.
• Create and maintains a safe working environment by following Safety/Infection
Control policies, using personal protective equipment, using safety devices, and
properly disposing of infections/hazardous waste. Reports incidents, accidents
and hazards per policy.
Essential Duties & Responsibilities including but not limited to:
• Follow corporate and practice policies and procedures
• Work with Director, Site Operations/Practice Administrator to develop annual
budgets and demonstrate cost effectiveness during budget preparation
• Accurately executes established payroll procedures, including time cards and
timekeeping systems utilization.
• Respond to patient inquires.
• Coordinate maintenance, repair and cleaning of the practice. Monitor
professional physical appearance of building and office space and address if
deficient.
• Supervise work performance of the staff to ensure adherence to established
standards.
• Review work performance and make decisions for pay increases, promotions,
transfers and other human resource actions.
• Train new staff regarding department policies and procedures.
• Orient colleagues that are new to area or new to the performance of specific
tasks.
• Establish work schedules and assign staff to specified areas of the department.
222300 (prev Z01E70 99W) Revised: Nov, 2015
Printed: 3/31/2025
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• Counsel, discipline and recommend discharge as necessary. Determine if
retraining is necessary.
• Communicate with Director of Practice Operations or Practice Manager on a
regular basis to evaluate practice operations.
• Act as a liaison between support staff and providers.
• Monitor and address staffing issues to insure appropriate coverage to support
patient flow.
• Develop and monitor provider weekly schedules, on-call schedules.
• Support front office staff and provide coverage as needed in administrative or
clinical areas (as defined by established policy and protocol) provide back-up
coverage during staff shortages, during crisis situations and for evaluation.
• Conduct regular meetings with medical staff and support staff to insure
consistent and timely flow of communication.
• Maintain responsibility for petty cash; reconcile petty cash fund
.
• Control supply ordering/receiving and inventory for office. (Including clerical,
medical, furniture and equipment needs within specified guidelines).
• Participate in and successfully complete Mandatory Education.
• Perform all other duties as needed or directed to meet the needs of the
department.
Education/Experience:
• A Bachelor’s or advanced degree is preferred
• Demonstrated management skills
• Two years of leadership experience in a physician office in a
provider setting
• Strong knowledge of electronic medical record systems
• Strong overall computer skills
• Knowledge of third party billing and coding requirements,
Superior ability to communicate with all levels of staff and the
provider community
222300 (prev Z01E70 99W) Revised: Nov, 2015
Printed: 3/31/2025
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Scope/Impact Statement:
The Primary Care Practice Manager has a direct impact on patient satisfaction through
the appropriate hiring, managing and development of staff and the effective and
efficient operation of the practice.
Work Schedule:
Physical Requirements & Environment:
Mental and Visual Attention
a) The position requires basic mental and visual attention much
or all of the time
b) The position requires periods of concentrated mental and
visual attention.
c) X The position requires a high degree of mental and visual
concentration.
Physical Exertion
Weight
d) X Nature of work requires lifting or moving light weight (up to 20
pounds).
e) Nature of work requires lifting or moving medium weight (over
20 and up to 75 pounds).
f) Nature of work requires lifting or moving heavy weight (over
75 pounds).
Dexterity
g) X Flow of work and character of duties require average manual
coordination.
h) Flow of work and character of duties require above average
manual coordination.
i) Flow of work and character of duties require high manual
coordination.
Range of Motion
j) X Flow of work and character of duties require average range of
motion.
k) Flow of work and ch