Provides excellent customer support by analyzing, processing and responding to external customer and internal teams inquires. Processes orders and inquiries as needed, including those received via phone, fax and email. Processes returns & answer inbound/outbound phone calls.
Key Responsibilities
Reporting to the Customer Service Lead or Supervisor, the Customer Service Analyst will:
- Process sales orders.
- Ensures timely accurate processing of sales orders.
- Receive and process customer inquiries in a timely fashion.
- Communicates with customers to obtain information as required.
- Generation of weekly and monthly reporting and tracking of key metrics
- Understanding of revenue recognition requirements
- Maintain pricing control points
- Coordination with Sales, Trade Team, Clinical Care, Customer Relations, Patient Engagement, Inventory Management, Transportation, 3PL, Quality Assurance, Pricing and Contract, Area Financial Services (AFS), Local Finance Central Services, necessary to maintain a high level of customer satisfaction.
- Advise customers on product availability and inventory status. Assist the sales team with account inquiries and problems involving product quality, traffic carrier concerns, product availability, pricing and billing.
- Responds to all customer complaints immediately and notify all relevant parties. Escalate as needed. Maintain customer account information, assuring efficient billing and maintenance of all related paperwork.
- Monitors compliance of department documents, policies and procedures with regulations, by ensuring that required training and/or documentation is accurate, complete, correct revisions are in use, policies and procedures are understood and adhered to, and training records are maintained and controlled according to validated procedures.
- Maintain knowledge of published price lists, calculators and quote policy for all orders.
- Communicates and coordinates with internal departments, sales teams and customers to complete order processing functions.
- Coordinates with the Distribution 3PL in order to meet customer delivery requirements.
- Process order modifications, obtains necessary price approvals and generates PO and supporting documentation required for all orders
- Researches and maintains data in systems
- Identifies and resolves order processing and systems related issues
- Other responsibilities as assigned by the Manager
- Process all Returns, inquiries and logistical complaints.