JOB OVERVIEW
The Receiving Clerk is responsible for accurately receiving, inspecting, and recording all incoming goods and supplies. The role ensures that deliveries match purchase orders in terms of quantity, quality, and condition, while maintaining proper documentation and updating inventory records. It also involves identifying discrepancies, coordinating with suppliers and internal departments, and supporting effective stock control and smooth operational flow.
DUTIES AND RESPONSIBILITIES
Receive all incoming goods, materials, and supplies from vendors and suppliers
Inspect deliveries to ensure items match purchase orders in quantity, quality, and specifications
Verify delivery documentation such as invoices, delivery notes, and purchase orders
Record all received items accurately into the inventory or procurement system
Report and document any damaged, missing, or incorrect items
Coordinate with purchasing and suppliers to resolve discrepancies or issues
Ensure proper labeling, tagging, and documentation of received stock
Assist in organizing and storing goods in designated storage areas or warehouses
Maintain accurate receiving logs and records for audit and tracking purposes
Follow up on pending or partial deliveries with suppliers
Ensure compliance with company policies and receiving procedures
Assist in stock counts and inventory reconciliation when required
Maintain cleanliness and order in the receiving area
Ensure proper handling of perishable or sensitive items (if applicable)
Support internal departments with supply requests and distribution coordination
Maintain safety standards during unloading and handling of goods
Assist in preparing reports related to receiving activities and inventory status