Assistant Manager, Project coordination

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Function: HR – Workplace Experience (WPX)
Location: Gurgaon (Corporate Office)
Reporting To: DGM – Program Management

Purpose of the Role

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education

• Bachelor's Degree in Mechanical Engineering (HVAC Preferred)
• Certification in Project Management (Preferred)

Experience

• 4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.
• Experience in managing project MIS and reporting.
• Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

Project Coordination

• Coordinate multiple workplace projects across Corporate and Circle teams.
• Track project progress, dependencies and action items.
• Ensure timely follow-up on pending approvals and deliverables.
• Support governance meetings and project reviews.

Workplace Property Tool Management

• Own project updates on the Workplace Property Tool.
• Ensure data accuracy, completeness and timely reporting.
• Monitor project status and escalate delays.
• Support digitization initiatives and system enhancements.

MIS & Governance

• Prepare weekly, monthly and executive dashboards.
• Maintain project documentation, trackers and governance records.
• Generate analytical reports for leadership reviews.
• Support audit and compliance documentation.

Stakeholder Coordination

• Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
• Track action closures from governance meetings.
• Ensure timely communication across project stakeholders.

Documentation

• Maintain project repositories.
• Track approvals, drawings, BOQs and change requests.
• Support knowledge management and process documentation.

Key Competencies

Functional

• Project Coordination
• HVAC/Building Services Knowledge
• MIS & Dashboard Management
• PMO Support
• Documentation Control
• MS Excel & Power BI
• Project Tracking Tools
• Data Analysis

Behavioural

• Planning & Organizing
• Attention to Detail
• Communication
• Collaboration
• Ownership
• Analytical Thinking
• Time Management

Success Measures (KPIs)

• Accuracy and timeliness of project MIS.
• Project milestone tracking compliance.
• Timely closure of governance action items.
• Workplace Property Tool data accuracy.
• Dashboard and reporting quality.
• Stakeholder responsiveness.
• Reduction in overdue approvals and pending actions.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.