Summary of Responsibilities:
Reporting to the Director, Event Sales & Services (DESS), responsibilities and essential job functions include, but are not limited to, the following:
- Actively engaged in direct sales outreach and other sales activations as required. Participation to include but not limited to Sales Blitz’s, Prospecting Initiatives, Site Inspections and Client Events
- Manage all aspects of multi-day small to medium meetings & events as the sole contact, in partnership with the operations teams.
- Co-ordination and assistance of weddings alongside Senior management, wedding planners, vendors and partners.
- Facilitate all operations for small to medium size off property catered events to include local offices, event venues and boat catering.
- Ensure Banquet Event Orders & Group Resumes are completed and accurate for distribution as required
- Initiate the Event Services booking process by creating account bookings, contracts, establishing departmental files and generating timely notifications as it pertains to all types of guest and client inquiries
- Active solicitation of client guarantees and the timely distribution of the information in accordance with established departmental processes and as requested.
- Manage deposit creation and collection in partnership with the on-property accounts team.
- Work closely with Group Rooms Specialist to ensure accuracy in VIP arrival times & VIP status where appropriate.
- Managing the design and printing of custom projects including – menus for weddings and events; event diagrams and seating floorplans.
- Administrative duties as assigned to support the team in peak season.
- Any other tasks assigned by the Director Event Sales and Services.