- Position open to experienced Shipping/Warehouse Coordinators
- Full-time, permanent position
- Located in Melbourne CBD
The Shipping Coordinator will be responsible to Coordinate the routine and ad-hoc shipment(s) of inbound and outbound materials such as but not limited to raw materials (including site to site materials and direct to site), semi-finished product, drug substance, drug product, reference reagents/standards, cell banks, QC samples and other associated materials to local and/or international locations. Shipments are for GxP and non GxP materials which usually require full cold chain management with validated temperature management.
This role will be based out our clients new GMP R&D facility, located in Melbourne’s CBD.
The Shipping Coordinator will be the central point of contact for staff requiring material shipping from the site. The Shipping Coordinator will liaise with Supply Chain and Global Logistics personnel for international and GMP shipments. Training will be provided.
Reporting to the Warehouse Supervisor, the role will focus on:
- Coordination of transport and pre-packing of manufactured materials and samples for GxP and non-GxP purposes.
- Receive the pre-packed materials and samples and pack it accordingly following the requirements for both GMP and non-GMP purposes.
- Coordinate and check transport companies to make sure they follow transport requirements before shipping any materials or samples.
- Support GMP transit storage facilities and inventories and ensure warehouse and distribution activities are GxP compliant where applicable.
- When shipping activities are occurring in the warehouse and loading bay ensure they are kept clean and in a safe state in accordance with all warehouse OH&S requirements
- Ensure export trade compliance including adherence to Trusted Trader and Known Consignor Programs. Support relevant teams to complete their IATA forms if required.
- Maintain and update accurate inventory records in the Inventory Management System and ensure stocktaking and other inventory control is maintained
- Ensure correct storage and handling for dangerous goods and ambient/cold chain items.
- Review logistics volume planning and coordinate/request bookings as required with global logistics for both domestic transport bookings and international transport bookings.
- Shipping Coordinator may be involved in developing 3 month rolling forecasts.
- Processing & entering bookings with accuracy. Liaise with transport companies and coordinate courier bookings to ensure delivery times and customer requirements are met.
- Liaise with end users by managing emails, queries & general correspondence
- Converse with transport companies and end users to provide an estimated time of arrival & unforeseen delays in a timely manner
- Receipt direct and indirect materials within the inventory management system and ensure Purchase Order non-conformances are documented appropriately.
- Manage waste collection if needed. (Example: waste certificates)
- Ensure warehouse consumables are managed appropriately.
- Data entry into SAP and Microsoft Office as needed and assist with data collection and reporting of Logistic KPI’s