Neumayer Equipment is looking for an Inventory & Warehouse Manager with a strong accounting background. The Inventory and Warehouse Manager ensures that all aspects of warehousing and inventory control for the company run smoothly. They strive to give excellent service to both our customers and other departments within the company. They ensure that all parts and equipment are organized, accounted for, and quickly disseminated to where they are needed. They gain efficiencies to help the department to grow.
Ensure that the proper levels of stock are maintained both in the warehouses and on the trucks.
*Employees with a technical background can help with emergency and seasonal items as well as general stock
*Regularly review standard inventories
*Standard inventory review for trucks can be done in conjunction with cycle counts
*Actively try to sell or return unneeded stock
Perform cycle counts
*Bi-annually for all trucks and warehouses
Ensure that inventory costs get updated with manufacturer price increases
*IT will help with development of the program
Ensure that all parts ordered for service orders (work orders) are ordered correctly and in a timely manner
*Use the “Parts” board in Automated Service to monitor
-The Parts Department is responsible for all work orders in PRT or ORD status. These work orders need to be followed up on regularly and updates noted on the work order.
*Ensure that all inventory parts for service orders are shipped by the end of the day and that tracking information is noted on the service order
*Ensure that all parts received for service orders are shipped immediately or placed on the work order (service order) shelf. Ensure that stock pulls (truck replenishment) are done daily.
Ensure that all parts are ordered in a timely manner for sales orders.
Find new ways and new customers to boost parts sales.
Ensure that all parts and equipment needed for jobs are ordered correctly and promptly when the job is sent by the accounting department.
Ensure that all parts received for jobs are noted in Job Cost and staged.
*Job staging involves the following:
i. Any stock on the material list should be pulled immediately, transferred to the job and organized with the job # clearly marked
ii. Any material received for jobs should be organized with the above and again, clearly marked with the job #.
iii. As the above is happening, this material should be checked off on the material list. The material list should be stored with the job parts.
*Ensure that any parts returned for jobs are clearly marked and taken off the job by the accounting department. These parts should be returned, if possible, or added to inventory. This decision should be made with the CFO.
Ensure that all general procedures for receiving are strictly followed.
*Every box must be opened, and the parts counted and compared to the packing slip. Any discrepancies must be reported to the manufacturer right away.
*Equipment that is received (especially dispensers and imaging material) must be checked for damage before the carrier leaves. Once we take possession, it is very difficult to get monetary help from the manufacturer.
*Receipts must be done in Sage and updated daily.
*Parts received to fulfill warranties must be received using an inventory adjustment.
*Specific job, service order and sales order procedures are noted elsewhere in this document.
Ensure that all warranty parts and cores are handled according to the vendor’s specifications and within their timeframe.
*Make sure there is an organized place for local technicians to return these parts to.
*Make sure that the branches ship these parts weekly using the packing slip provided.
*A sticker should be filled out and placed on each part so that the parts department knows what they are for.
*Make sure that cores are kept in one organized place and in an orderly manner until needed.
Ensure that all inventory items not already posted to a job or work order are checked in and out of the warehouse as technicians come and go.
Ensure that we give excellent service to all customers (including our own internal team). We need to go out of our way to find solutions to problems and get parts where they are needed quickly.
Ensure that the warehouse and yard are clean and organized.
Ensure that tools and equipment are maintained and orderly.
Work closely with the management team on constant improvements.
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