The Fit-Up Manager is responsible for planning, organizing, and overseeing the execution of workplace projects from initiation through completion. The primary objective is to ensure projects meet their goals, remain within scope, and are delivered on schedule for First Day of Business (FDOB).
Key Responsibilities
- Lead Cross-Functional Teams: Facilitate project progress by leading weekly meetings and providing onsite coordination with partners across functions.
- Project Documentation: Maintain comprehensive project files, including updated test fits and schedules.
- Project Delivery Coordination: Oversee project delivery from design to completion, ensuring minimal disruption to business operations and employees.
- Stakeholder Partnership: Collaborate with the MAC team and other cross-functional partners throughout the project lifecycle.
- Fit-Up Planning: Develop and manage detailed tasks and schedules for teams including CAFM, Culinary, Facilities Operations, Furniture, Technology, Security, MAC, and external vendors.
- Client Engagement: Work directly with clients to identify and program new space needs, such as open office areas, technology, furniture requirements, specialty spaces (labs, conference rooms), refreshes, and reprogramming.
- Floor Plan Accuracy: Ensure that Archibus and floor plans—including furniture layouts and building numbering—are continuously updated and accurate.
- Meeting Space Coordination: Partner with the Planning Team to finalize meeting spaces, confirm approved room names, coordinate signage installation, and ensure technology is operational on FDOB.
- Team Leadership: Guide internal teams to complete fit-up tasks on schedule and provide support for building operations during opening week.
- Relationship Management: Foster strong, positive relationships both internally and externally.
- Onsite Presence: Assigned to Bay Area campus; maintain an onsite presence five days a week.