Facilities & Procurement Executive

Job Title

Facilities & Procurement Executive

Job Description Summary

We are seeking a meticulous Facilities & Procurement Executive for a 100% desktop-based role. This position focuses on administrative management, vendor procurement, and technical documentation for Hard FM operations. The ideal candidate possesses a solid understanding of mechanical and electrical (M&E) systems, excels at paperwork, and can draft Purchase Orders (POs) and Bills of Quantities (BQs).

Job Description

About the role:

• Procurement & Financial Paperwork: Prepare accurate Bills of Quantities (BQs), cost estimations, and scopes of work (SOW) for routine maintenance and repair works.
• PO & Invoice Management: Raise and track Purchase Orders (POs), cross-check vendor quotations against delivery documents, and process contractor invoices for approval.
• Hard FM Technical Review: Review contractor service reports, technical proposals, method statements, and compliance documentation for M&E, HVAC, fire protection, and electrical systems.
• Contract Administration: Support vendor contract processing, verify contract variations, and maintain updated vendor databases.
• Documentation & Compliance: Maintain audit-ready facilities records, O&M manuals, warranties, statutory licenses, and monthly expenditure tracking reports.

About You:

• Degree in Facilities Management, Mechanical/Electrical Engineering, Quantity Surveying, or related discipline (Fresh Degree Graduates are welcome to apply), OR
• Diploma in a relevant field with at least 3 years of experience in Hard FM administrative or procurement roles.
• Technical & Admin Skills: Familiarity with M&E systems, basic ability to read technical specifications, and prepare precise Bills of Quantities (BQs) and PO paperwork.
• Software: Proficiency in MS Excel, MS Word, and general ERP or procurement systems.
• Key Attributes: High attention to detail, strong numerical accuracy, and clear written communication skills.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

Being part of a growing global company;

Career development and a promote from within culture;

An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”