About the Role
The Associate Project Manager supports the move management team planning and managing Move/Add/Change (MAC) projects including floor decommissioning, inventory, and reallocation of equipment/furniture/resources for five corporate office buildings in New York City.
This job is part of the Project Management function responsible for the management of projects from initiation through completion. The Associate Project Manager is responsible for scheduling from an onsite central location in NYC with travel between client office facilities within the city.
*Must be available weekends and after hours. Schedule will be a flexible 40-hour work week.
What you’ll do
- Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.
- Responsible for managing MAC work order requests and larger scale MAC projects that may include multiple trades or minor construction.
- Collaborate and interface with Client End-Users/Project Requestors.
- Define scope of work; engage the requestor for any additional details that may be needed.
- Includes vendor sourcing (RFP's, Quotes, PO's, Invoice Review), vendor oversight (ordering, scheduling, installation, closeout), change management, and conflict resolution.
- Partner with Occupancy Managers to assist with data collection and floor plan accuracy.
- Demonstrate capability to read, understand and apply standard documents affecting real estate projects, including agreements/contracts, leases, work letters, project charters, surveys and drawings.
- Interface directly with clients to define project requirements. Prepare scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
- Identify project delivery resources from pre-qualified lists; Conduct simple request for proposals; completes bid analysis with management support.
- Lead project delivery resources/team (typically smaller team) providing project guidance and mentorship to achieve project goals.
- Implement communication plan for meetings and written reports/meeting minutes to keep client and project resources advised.
- Implement project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation accuracy, timely and coordinated.
- Track progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Create action plans to meet objectives, budget and schedule.
- Implement change management routines to assess change requests, make recommendations, secure Client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk with management support.
- Implement standard risk management routines with management support, to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.