Procurement Support Administrator

Turner & Townsend seeks an experienced, highly organized and detail-oriented individual to work in a client facing role as a Procurement Support Administrator. The role is to provide vital contracts and invoice review support to the procurement department of a high paced data centers client, ensuring efficient and smooth operations. This role plays a crucial role in maintaining accurate records, coordinating processes, and facilitating effective communication within the department and with external stakeholders. The ideal candidate will possess strong organizational skills, exceptional attention to detail and accuracy in data entry and documentation, and the ability to handle multiple tasks simultaneously.


Responsibilities:

• General Support:
  • Supporting the wider SAP team with ad hoc data requests and collating financial information for incomplete data sets.
  • Reviewing & validating data supplier data such as addresses and providing vendors with support on new systems.
  • Identification of / troubleshooting user issues.
  • Facilitating and tracking the resolution of system issues using the client's internal ticketing systems.
  • Submitting, tracking and providing updates on feature requests using the client’s internal ticketing systems.
  • Reporting on volume and status of issues on a weekly basis
  • Presentation of status reports to clients and internal teams.
  • Coordinate and prepare presentation material, support team training & demonstration of features.
  • Developing an updating process documentation following the roll out of new systems and processes.
• Contract Execution:
  • Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
  • Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through the correct workflow.
  • PO Funding - Assist teams in creating purchase orders for all global regions.
  • Support in team wide continuous improvement initiative in relation to contract execution processes and program wide training sessions for site teams / vendors.
• Invoice Review:
  • Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing. errors such as duplication, math errors, missing back up or expense overages.
  • Review and validation of vendors / suppliers and General Contractor’s invoices against the contract.
  • Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and
  • internal Accounts Payable (AP) team.
  • Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and
  • AP processes the invoices correctly and timely.
  • Log all invoices received and reviewed, tracking issues and cost savings.
  • Reporting and Analysis – Help to generate reporting to analyze invoice review and contract management to help
  • Improve the team’s performance and improve our service offerings.
  • Support site wide trainings and provide invoicing support to teams and vendors across the program.