The Quantity Surveyors will assist to verify maintenance and project work for the Authority.
They will prepare cost estimates, check, and make sure all costs from contractors are reviewed and approved as mentioned above. If not, the KPI deductions will be applied. The time for approval will be calculated from the date the contractor provides the quotation to the date the Managing Agent approves it, both dates included.
For urgent cases, the Authority may ask the Quantity Surveyor to approve the costs within an agreed shorter time.
The Quantity Surveyor will prepare and report on financial projections and manage the budget and expenses for the contractors’ contracts before each financial year starts, taking into account maintenance and other charges to ensure proper contingencies are in place.
Prepare and recommend monthly or progress payment claims, as well as the final account submitted by the term contractors. Ensure that all submissions are complete and on time, including the necessary supporting documents, and follow the terms of the contract with each contractor when submitting to the Authority for payment.
Evaluate and carry out joint measurement with Contractors on their claims for the Purchase Order / Works Order (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the maintenance term contracts, Contract Price and Option Price;
Assess and recommend claims submitted by term contractors to ensure that the claims submitted are in accordance to the contract provisions and rates used are in accordance to the Schedule of Rates or Fixed Schedule of Rates;
Administer the term contract works to be carried out by Contractors, including advising the Authority on Contractors' rate' quotations on behalf of the Authority; check, vet and recommend the 'star-rate items' submitted by the Contractors, before the start of works, are reasonable and in accordance with fair market prices for the Authority's acceptance; collate all statistical returns, vet guarantees and warranties; finalise the Purchase Order / Works Order amount, etc;
Check, verify and confirm Contractors' invoices to ensure that the invoices tally with Purchase Order / Works Order / Endorsed Quotation, where applicable;
Compile all payment claims, interim certificates, Purchase Order/ Works Order (including Bills of Items of works) and invoices and ensure timely submission to the Authority for payment. Review and prepare specifications, evaluate, and recommend tender submissions and carry out contract documentation as described in the Requirement Specifications. There are demand aggregated contracts for specialist systems and common services across PA and all districts. As such, the Managing
Agent awarded shall be responsible to prepare tender documents, evaluate and award the tenders for this demand aggregated specialist systems and common services.
Prepare the tender documents, evaluate and award the tenders for demand aggregated specialist contracts within a single Community Centre/Club/Building but cuts across all districts, even if the specialist systems are located in other districts.
Evaluate, verify and recommend that "star rate items" submitted by Contractors, before the start of works, are reasonable and in accordance with fair market prices for the Authority's acceptance. To collate all statistical returns, vet guarantees and warranties; finalize Purchase Order /Works Order amount, etc.
Prepare and recommend final payment to work done by term Contractors.
Obtain and monitor the Performance Bonds, Bankers Guarantees and any other forms of insurances.
Draft and prepare any form of period and non-period contract which is required by the Authority to carry out works related to Community Centre/Club/Building or other PA properties facilities to call tender/quotation.
Prepare quotation/tender documents including mechanical and electrical, civil, and structural, and any other specialist system for the term contracts.