Project Administrator / Project Coordinator

Responsibilities

• Manage contracts with Quantity Surveyors (QS), consultants, and contractors, including contract administration and vendor management.
• Prepare, issue, and maintain contracts, purchase orders (POs), NDAs, COIs, and related project documentation.
• Ensure procurement processes comply with client policies and governance requirements.
• Raise purchase requisitions and process approvals through the client's procurement platform.
• Coordinate invoice processing, payment administration, accruals, retention tracking, and monthly cost reporting.
• Maintain project costing templates, procurement cost trackers, and financial records.
• Act as the liaison between project managers, vendors, and stakeholders on procurement and payment matters.
• Manage document control, contract lodgement, and filing within client document management systems.
• Support sustainability reporting by collecting and uploading project sustainability and waste data.
• Coordinate project logistics, fixed asset tagging, and inventory stock-taking activities when required.
• Provide timely updates on project costs, status, and compliance-related information.