SGS OPEN HOUSE | SEPTEMBER

Positions Open:

Administrative Assistant

Key Responsibilities

• Manage job creation, invoicing, and purchase orders using internal systems.
• Maintain and update databases, pricing information, and digital records.
• Support proposal and tender preparation by coordinating documentation and ensuring timely submissions.
• Monitor invoices and coordinate with internal teams to resolve billing or administrative issues.
• Prepare reports and maintain accurate documentation.
• Provide administrative support to the team and collaborate with internal stakeholders.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).
• Good command of English (B2+ or equivalent).
• Previous administrative experience is preferred.
• Experience with Salesforce and LinkedIn is an advantage.

Data Analyst

Key Responsibilities

• Register samples, enter job information, and validate operational data in LIMS and related systems for laboratory testing activities.
• Perform data entry, data verification, record maintenance, and data cleanup to ensure accuracy and consistency.
• Prepare and review laboratory reports, ensuring completeness and accuracy of test data.
• Support billing activities, including invoice preparation, payment reconciliation, and client follow-up.
• Assist sales support activities through quotation preparation, CRM updates, and client data management.
• Maintain accurate records for samples, customer information, reports, and operational data.
• Apply knowledge of petroleum laboratory processes, terminology, and workflows gained through relevant industry experience.

Qualifications

• Bachelor’s degree in Science, Business, Data Management, or related field preferred.
• Prior work experience in petroleum testing laboratories, oil & gas industry, or related laboratory operations is highly preferred.
• Experience handling petroleum sample data, laboratory documentation, test records, or LIMS systems is advantageous.
• Familiarity with laboratory workflows, quality requirements, and technical reporting processes.
• Strong attention to detail with good analytical and organizational skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Ability to manage multiple tasks while maintaining accuracy and quality standards.