PRIMARY RESPONSIBILITIES
Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.
SPECIFIC RESPONSIBILITIES
Financial responsibilities
- All duties, authorities and responsibilities as outlined in the Business Administrator Finance Responsibilities document which include:
- Request new client accounts be opened
- Job registering, client invoices and credit notes processing on Boss OM, Doc-IT and SLIMS
- Maintenance of the financial module on SLIMS including updating pricing structure, quote codes and client information and invoices
- Administration, invoicing and collection COD accounts
- Debt collection and collections feedback and follow up
- Bad debt collection, action planning and follow-up
- Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
- Ensure all write offs (Write Offs procedure) are correctly completed
- Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
- Ensure all Inter-Company financial requirements are finalized and adhered to fully invoiced on SLIMS and Doc-IT.
- Perform any other reasonable tasks as assigned by direct line manager
Customer communication
- Liaise with clients regarding queries - accounts, payments and other financial administration requests.