Primary Responsibilities:
As a member of the team in our Global Business Solutions (GBS) center, the C&H Procurement Assistant is responsible for creating, entering, delivering and reconciling all purchase orders required to support the clinical research operations for our North America Cosmetics & Hygiene business.
Specific Responsibilities:
- At all times, comply with SGS Code of Integrity and Professional Conduct.
- Process a high volume of purchase orders (PO) and invoices for vendor accounts in a fast-paced environment.
- Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
- Manages and tracks PO creations to ensure timely processing.
- Submit weekly and monthy invoices to AP teams for on-time processing.
- Answers inquiries about unpaid invoices from vendor partners.
- Monitors unpaid vendor invoices and works with respective teams for a timely resolution.
- Review and update weekly reports on Team Sharepoint and Power BI system(s).
- Review Interface errors and communicate corrections needed to the system super users and help desk.
- Communicate vendor concerns to AP, AR, and Management teams as required.
- Complete other duties or tasks assigned by the Manager, Scientific Director, or other leadership.
- Ensures work area in GBS is always kept clean and presentable.
- Remains familiar with SGS quality assurance procedures.