Duties and responsibilities are not limited to the following:
- Review submitted requests for procurements and request departments need to identify the appropriate procurement method.
- Completion and administration of tasks related to the procurement of construction services contracts via various procurement methods, from initial request through the execution of the contract award and registration.
- Review bid solicitation documents, complete all related professional tasks and as needed coordinate with the requesting department throughout the procurement process to ensure that all solicitations are complaint with NYCHA's PPM.
- Draft, finalize and submit all procurement public notices to various publication platforms.
- Administer and coordinate all tasks related to pre bidder conferences to ensure that all NYCHA active procurements are being viewed by various vendor pools such as Section 3 Business Concerns through vendor outreach, pre bid conferences and RFIs.
- Prepare and distribute public bid summary internally and externally.
- Through bid evaluations, review vendors' proposals to determine responsiveness or no responsiveness based on conformity to the solicitation requirements including minimum experience and validity of applicable certifications/licenses.
- In collaboration with the requesting department, conduct post bid meetings to ensure potential selected vendors meet NYCHA's standards. Reviews cost proposals to determine price reasonableness based on solicitation cost estimate and/or current market trends to establish recommendations for award for review by supervisory staff.
- Coordinate with the selected vendor to address any outstanding non-material corrections required to initiate award.
- Expeditiously coordinate with all required stakeholders to obtain the necessary approvals for award.
- Prepare pending award documentations for final review and approval by supervisory staff.
- Complete all contracts internal and external registration tasks to supply the administrating department with an awarded contract ready for use.
- Prepare and maintain sourcing and awarding progress reports.
Additional Information
1. For NYCHA employees: employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
2. NYCHA residents are encouraged to apply.
NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System.
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
COMMUNITY COORDINATOR - 56058