When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Under the supervision of the Manager and following the established guidelines, performs a variety of clerical and analytical tasks related to the accounts payable function. Activities include: utilization of ERP system and ancillary systems such as GHX and IDS to: review daily data loads, correct or release data into the ERP system upon verification, review daily duplicate algorithm reports to minimize/eliminate potential duplicate payments prior to remittance processing, process/enter invoices/credits, review statements, review payment approvals and request additional information from vendor’s/colleagues when necessary to enable accurate posting of the documents to our financial systems, entry/updates to vendor records.Job Description:
Essential Duties & Responsibilities including but not limited to:
1. Batch, balance control groups and complete data entry of the following documents into the ERP system that are not auto fed through our EDI processing – · Non PO/hard coded related vouchers · PO Related items that will not feed through our EDI process · Credits
2. Work within the EDI framework (currently GHX and IDS) to conduct daily audits of data loads. This includes, but is not limited to: · Duplicate algorithm review/resolution · Mis Match Vendor Invoice Analysis · Confirm and adjust remit addresses and payment identifiers prior to disbursement cycle processing. · Missing/inaccurate load review/resolution · EDI invoice load error resolution · Miscellaneous cost type review (sales tax, $0.00, discounts, etc) · Conduct all functions/processes required to enable a successful resolution for voucher entry into the ERP system
3. Participate in standing meetings with various vendors (such as: GHX, IDS, McKesson, Cardinal) to discuss processing issues/successes, other areas where EDI/OCR/Data Imaging can be implemented.
4. Conduct statement review for EDI vendor accounts. Proactively resolve issues.
5. Perform vendor set up and maintenance within the ERP system. Follows all IRS guidelines regarding 1099 vendors.
6. Back up for the check printing and stock replenishment function. Handle check delivery in accordance to departmental policy.
7. Validate and correct line item variances between purchase orders and invoices. Verify voucher business unit, inventory and capital accounts for the appropriate approvals and details. 8. Contact vendors via phone/email to: · Clarify missing information · Obtain W8/W9 documentation · Obtain ACH information · Obtain invoice/credit copies · Settle balancing issues (ex. Inaccurate payment posting on the part of the vendor)
9. Index documents into the electronic document repository.
10. Special projects as assigned by management as needed to meet the needs/goals of the department.
Organizational Requirements:
Minimum Qualifications:
Education: High School Diploma or equivalent
Licensure, Certification & Registration: None required
Experience: Minimum of 2 years of Accounts Payable processing in a high volume, computerized corporate environment or equivalent experience in Accounts Receivable, Payroll, Expense or other transactional accounting area.
Skills, Knowledge & Abilities:
Pay Range:
$26.00 - $35.10The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.