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About This Opportunity
JLL is seeking an Art Collection Registrar to manage Capital One's corporate art collection in Richmond, VA. This role combines museum-quality collection management with data systems expertise to maintain comprehensive documentation, oversee artwork logistics, and support workplace integration of Capital One's art program. Working as part of a collaborative art management team, the ideal candidate brings both registrarial training and strong technical skills to ensure collection integrity and operational excellence.
Responsibilities
Database Management and Documentation
- Manages and maintains a museum-standard collections management database, ensuring accurate cataloging of all collection objects
- Records all collection activity including acquisitions, loans, installations, deinstallations, condition assessments, and valuations
- Refines custom database fields and functionality to support collection-specific tracking needs
- Maintains comprehensive documentation of artwork location, provenance, condition history, and financial records
- Generates reports for stakeholders including collection summaries, valuation updates, and monthly operational metrics
- Ensures data integrity through regular audits and quality control procedures
- Collaborates with client IT team on database coding and maintenance requirements
- Develops bulk data upload processes using dynamic coded macros and structured spreadsheets
- Produces system-generated reports from the collection database for team distribution
Art Collection Policy and Procedures Development
- Creates and implements operational guidelines for artwork handling, storage, and conservation
- Develops acquisition and deaccession policies aligned with Capital One's corporate objectives and museum best practices
- Establishes standardized procedures for artwork movement, installation, and maintenance
- Documents workflows that integrate seamlessly with Facilities Management and Workplace Experience teams
- Authors training materials and protocols for staff and vendors handling artwork
Collection Registration and Inventory Management
- Conducts regular physical inventories to verify artwork locations and conditions
- Maintains accurate location tracking as artwork moves between storage, workspaces, and temporary installations
- Catalogs new acquisitions with detailed object records including artist information, materials, dimensions, and provenance
- Manages artwork accessioning and deaccessioning processes in compliance with established policies
- Coordinates artwork tagging, labeling, and identification systems
Appraisal and Valuation Coordination
- Coordinates appraisal activities with third-party vendors, providing collection data and documentation
- Archives appraisal records and ensures all valuations are current in collection database
- Supports insurance documentation by providing valuation reports and condition information
- Tracks artwork values for financial reporting and asset management purposes
Vendor Management and Logistics
- Serves as point of contact for third-party vendors including art handlers, installers, conservators, framers, and appraisers
- Manages relationships with art transportation and storage companies
- Oversees packing, crating, and shipping of artwork for loans, exhibitions, or relocations
- Establishes vendor protocols to ensure conservation-minded handling standards
Storage and Asset Management
- Manages onsite and offsite storage facilities, ensuring proper environmental conditions and security in collaboration with local team members who oversee art activity at these locations
- Ensures vendor compliance with procedures for packing and protecting stored artwork using museum-quality archival materials
- Catalogs objects to specific storage locations with clear identification systems
- Implements inventory schedules and maintains organized, accessible storage arrangements
- Identifies candidates for deaccession based on condition, relevance, and collection goals
Workplace Art Integration and Curation
- Supports team efforts for workplace art installations by auditing existing displays
- Researches artist information to create interpretive materials and didactic labels
- Collaborates with Workplace Experience teams on art placement that enhances physical environments
Conservation and Condition Reporting
- Conducts condition assessments of artwork to identify conservation needs
- Documents existing damage, restoration history, and ongoing preservation concerns
- Leads search efforts for missing objects and maintains comprehensive reporting
- Coordinates conservation treatments with qualified conservators
- Maintains ongoing condition monitoring practices to ensure collection preservation
- Ensures proper environmental controls in storage and display locations
Compliance and Rights Management
- Ensures copyright compliance for publicly displayed artwork
- Documents and manages files related to image use license agreements with artists or estates when required
- Maintains documentation of artist permissions and reproduction rights
Required Qualifications
- Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field
- 5+ years of professional experience as a museum registrar or corporate art collection manager
- Demonstrated expertise in collections management systems (TMS, PastPerfect, Collective Access, ArtLogic, or similar museum-standard databases)
- Proven experience managing collections of 1,000+ objects with responsibility for database maintenance and documentation
- Strong knowledge of conservation principles, proper artwork handling techniques, and museum-quality storage protocols
- Understanding of appraisal standards (USPAP), insurance requirements, and fine art valuation practices
- Vendor management experience including coordination of art handlers, conservators, installers, and specialized service providers
- Excellent project management and organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills with ability to interact effectively across all organizational levels
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Ability to lift and move artwork weighing up to 50 lbs using proper handling techniques
- Valid driver's license and ability to travel occasionally to offsite storage locations
Preferred Qualifications
- Master's degree in Museum Studies, Art History, Arts Administration, or related field
- Advanced Excel skills including pivot tables, VLOOKUP, data analysis, and dashboard creation
- Experience with database customization, SQL queries, or scripting/coding for data management
- Experience implementing or migrating collections management databases
- Demonstrated success developing collection policies, procedures, and compliance frameworks
- Experience working within corporate facilities management or integrated service delivery models
- Familiarity with multi-site collection management operations
- Background in art curation or workplace art programming
- Professional affiliations with organizations such as American Alliance of Museums (AAM) or Association of Registrars and Collections Specialists (ARCS)
- Knowledge of copyright law and artist rights management as applied to corporate collections
What Sets You Apart
While academic training and professional registrarial experience are