Job Summary
This position supports Warehouse Operations and Logistics in Woodridge, Illinois, with a primary focus on administrative coordination, order processing, inventory tracking, and shipment documentation within a fast-paced environment.
The Warehouse Administration Specialist is responsible for managing system transactions, supporting shipping and receiving documentation, coordinating inventory records, and ensuring accurate processing of receptions and shipments. While the role includes occasional warehouse support activities, the primary emphasis is on administrative, ERP, and logistics coordination responsibilities.
Key Characteristics
- Detail-Oriented
- Organized
- Reliable
- Strong Administrative Skills
- Process Driven
- Team Player
Duties & Responsibilities
- Process and maintain shipping, receiving, and inventory transactions within ERP or warehouse systems
- Create shipping labels and shipment documentation using UPS, FedEx, or similar systems
- Ensure accurate system updates for invoicing and tracking purposes
- Maintain accurate inventory and shipment records
- Support cycle counts, inventory reconciliation, and reporting activities
- Communicate with internal teams regarding shipment status, material availability, and order updates
- Assist with scheduling freight pickups and coordinating deliveries
- Maintain organized filing and documentation related to logistics and warehouse activities
- Support warehouse organization and operational efficiency as needed
- Follow company safety procedures and OSHA guidelines
- Provide occasional hands-on warehouse support including receiving and staging materials when required