We're looking for a detail-oriented and highly organized Document Controller to join our dynamic team in Dubai, United Arab Emirates. In this pivotal role, you will be the backbone of our document management operations, ensuring that all project documentation is meticulously controlled, properly maintained, and readily accessible. You will work collaboratively with cross-functional teams to establish robust document control systems, implement best practices, and maintain compliance with company standards and industry regulations. This position offers an excellent opportunity to make a meaningful impact on project success through efficient and transparent document management.
- Establish, implement, and maintain comprehensive document control systems for all project-related documents, ensuring consistency and compliance across the organization
- Receive, log, distribute, and track incoming and outgoing documents in a timely and organized manner
- Ensure all documents are properly filed, stored, indexed, and easily retrievable through effective filing and archiving systems
- Maintain and update document registers, databases, and archives with accuracy and precision
- Implement and monitor document control procedures and workflows, making recommendations for process improvements
- Manage document version control and revision management in collaboration with project teams to prevent confusion and ensure accuracy
- Conduct regular audits to verify compliance with document control procedures and identify areas for enhancement
- Prepare, organize, and distribute reports, presentations, and project-related materials to stakeholders
- Train and support team members on document control processes, systems, and best practices, fostering a culture of compliance
- Assist in the implementation and maintenance of electronic document management systems (EDMS), customizing solutions to meet organizational needs
- Analyze document workflows and identify opportunities to streamline processes and increase efficiency
- Maintain knowledge of relevant industry regulations, standards, and compliance requirements specific to our operations