CIVIL SERVICE TITLE: PROCUREMENT ANALYST 3
*CANDIDATES MUST BE SERVING PERMANENTLY IN THE PROCUREMENT ANALYST TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST FOR PROCUREMENT ANALYST, EXAM LIST NO. 1194 or, OPEN-COMPETITIVE PROCUREMENT ANALYST EXAM LIST No. 3114*
The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.
The Division of Bridges is looking for a self-starter who can coordinate multiple priorities in a fast-paced environment with minimum supervision. Excellent communication and the ability to work under tight deadlines skills are a must. Reporting to the Assistant Commissioner’s Staff Manager, the fiscal auditor will be responsible for the following: Assist the Staff Manager in monitoring the Divisions OTPS expenditures; Assist in auditing critical budget exercises such as but not limited to; quarterly surplus review, MOCS exercises, invoice aging report, encumbrances and annual close out; Audit Payment packages prior to submission to Accounts Payable; Check Payment Statuses in FMS and Passport; Prepare written justifications & respond to various administrative requests; Monitor and control all expenditures. (tracking expenditures) Initiate, process and trace purchase requisitions & purchase orders for supplies & services; Research FMS, Passport, SBS M/WBE directory, NYC requirement contract, NYS preferred source vendors; Implement and develop tools and processes for budget tracking and analysis; Closely work with other DOT partnering units including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs; Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget; Compare expenditures from Federal and State budget codes to project team claims ensuring claim amounts are what was liquidated.
PREFERRED SKILLS
Understanding of the City’s Expense budget;
Experience with invoicing and payments utilizing both FMS3 and PASSPort;
Familiarity with budgets codes from different funding sources and the requirements for using budget codes based on funding source;
Experience or exposure to budget exercises like surplus review and annual close out;
Ability to track contracts and payments across a wide range of goods and services each with different requirements for payment
Proficiency in Microsoft Office Suite.
WORK LOCATION
55 Water Street, New York, NY
HOURS/SHIFT
8:00AM – 4:00PM / M-F
All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 788615. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.
PROCUREMENT ANALYST - 12158