We are looking for an experienced Team Administrator to support our Real Estate senior leadership team and partners.
Job Description
Key day-to-day activities will include the following, but not limited to:
- Acting as a central “go-to” contact for the SLT and Partners
- Complex diary and inbox management across multiple senior stakeholders
- Coordinating governance forums (SLT meetings), including materials and logistics
- Managing senior stakeholder and client relationships
- Prioritising competing leadership demands and making judgement calls on urgency
- Ensuring follow-up and accountability on leadership actions
- Oversight of service quality and admin delivery standards
- Supporting sensitive or confidential matters with discretion
- Providing ad hoc support requiring judgement and problem-solving
- Tracking and managing actions from leadership meetings
- Planning and delivering events and programmes
- Managing team communications, including monthly updates and large distribution lists
- Supporting finance processes (expense validation, approvals, compliance checks)
- Coordinating multi-stakeholder meetings and logistics
- Managing and triaging shared requests and coordination activities
- Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested
- Photocopying, printing, binding, and scanning documents as requested
- Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team
- Booking meetings & meeting rooms as requested including internal events, external events and catering requests