The Food & Beverage Cost Controller is responsible for overseeing all aspects of food and beverage cost control, inventory management, receiving controls, and operational compliance across the property. This role safeguards company assets by ensuring adherence to internal controls, standard operating procedures, company policies, and applicable laws and regulations in The Bahamas.
The F&B Cost Controller works closely with Finance, Purchasing, Receiving, Culinary, and F&B Operations to ensure accurate costing, stock integrity, reporting, and profitability across all food and beverage outlets.
DUTIES & FUNCTIONS:
- Monitor and analyze all food and beverage costs across the property.
- Review financial information, identify trends and variances, and provide recommendations to improve profitability and operational efficiency.
- Assist in preparing and reviewing monthly F&B profit and loss statements.
- Prepare and distribute monthly food and beverage cost control reports.
- Provide sales, cost, and consumption analysis to support management decision-making.
- Support menu pricing reviews and assist with menu engineering initiatives.
- Ensure recipe costing and theoretical food and beverage costs are current and accurately maintained.
- Maintain strong inventory controls for all food, beverage, and operating supplies.
- Oversee stock movement and ensure all inventory transactions are accurately recorded in the stock control system.
- Monitor stock levels and maintain approved par levels for all outlets and storage locations.
- Conduct or attend regular stock counts and month-end inventory counts; investigate and report all variances.
- Ensure inventory records, reports, and supporting documentation are accurate, complete, and properly filed.
- Monitor slow-moving, obsolete, expired, or damaged stock and recommend corrective action.
- Liaise closely with the Purchasing and Receiving teams to ensure all goods received are properly verified, recorded, and controlled.
- Ensure receiving procedures are operating efficiently and in accordance with company policy.
- Audit food and beverage purchases regularly to ensure pricing, quantities, and quality are consistent with approved standards.
- Reconcile food and beverage purchases to supplier invoices and month-end creditor balances.
- Coordinate with Accounts Payable to ensure timely processing, coding, and payment of invoices related to F&B operations.
- Verify that all supplier invoices are supported by purchase orders, receiving records, and approvals.
- Maintain and update all relevant data within the inventory and stock control systems.
- Monitor system integrity and ensure proper use of cost control and inventory management software.
- Manage user access and profiles within relevant stock control systems.
- Provide basic user training and support for inventory and cost control systems.
- Maintain all required reports, records, and files in an organized and confidential manner.
- Participate in month-end close processes related to food and beverage costing.
- Work closely with the Executive Chef, Outlet Managers, Beverage Managers, and other department heads to ensure proper controls are maintained.
- Attend operational, finance, and monthly review meetings as required.
- Support department leaders in identifying opportunities to improve controls, reduce waste, and increase profitability.
- Assist with internal and external audits as required.
- Support the property’s service culture by demonstrating professionalism, teamwork, and a willingness to assist across departments when needed.
- Recognize that this is a hospitality environment and, from time to time, provide lateral service or perform related duties to support the overall guest and team member experience.
SUPPORTIVE FUNCTIONS:
In addition to the essential functions of the role, the F&B Cost Controller may also be required to perform the following:
- Work with the Director of Finance on special assignments, financial reviews, and operational projects.
- Provide assistance to team members and third parties with finance- and accounting-related inquiries.
- Serve as backup support for Accounts Payable, including coverage during vacations or absences.
- Ensure all administrative duties within the Finance Department are completed accurately and efficiently.
- Attend all required meetings, including departmental, leadership, and training sessions.
- Assist with resolving internal or supplier-related discrepancies in a professional and timely manner.
- Maintain confidentiality and safeguard all financial, employee, guest, and company information.
OTHER DUTIES
- Act as backup support to the Accounts Payable function as assigned.
- Perform any additional duties, projects, or responsibilities as reasonably assigned by management.