Project & Administrative Support
- Provide day-to-day administrative support for projects and business operations.
- Maintain project documentation, filing, and data accuracy across systems.
- Support the preparation and maintenance of consultant, client, and vendor contact lists.
- Assist in preparing presentation materials, meeting notes, team updates, and internal reports.
- Coordinate team meetings, including agenda preparation, minute-taking, and follow-up actions.
Commercial & Invoicing Support
- Support the invoicing process, including tracking submissions, organizing supporting documents, and liaising with Finance and Business Operations teams.
- Assist in drafting fee letters, bid submissions, and supporting documents for proposals.
Data Analytics & Reporting
- Assist in collecting, validating, and maintaining data for reporting and business analysis purposes.
- Support data extraction, compilation, and analysis to inform project and business decisions.
- Maintain trackers, reporting tools, and dashboards for team review and performance monitoring.
Business Operations & Team Coordination
- Work closely with Business Operations teams to support office facilities, procurement requests, and employee engagement initiatives.
- Support compliance and administrative processes related to project milestones and business requirements.
- Coordinate with consultants, clients, vendors, and internal stakeholders on administrative matters.
Continuous Improvement & Adaptability
- Proactively identify opportunities to streamline workflows and improve operational efficiency.
- Develop a strong understanding of business processes and operational requirements.
- Adapt to evolving business needs and support new initiatives as required.