JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is seeking a Mail, Shipping & Material Coordinator to join our team. This position involves working with a diverse group of internal and external stakeholders at a client site in Eagan, MN. This will be a hybrid role providing a wide variety of shipping support services to the local team, as well as administrative project work supporting the account. The successful candidate will be detail oriented with strong organizational skills and a team player attitude.
Essential Functions – Mail Shipping
Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
Provide backup support processing international shipments
Process and validate documentation for handoff to the designated freight suppliers for outgoing packages
Enter Bill of Ladings
Record all incoming and outgoing packages (internal and external)
Troubleshoot and fix any issues with equipment and software
Use data analytics to create reports on incoming and outbound shipping data
Support delivery and / or coordination of onsite pick-up of packages for employees
Report on defective materials or questionable conditions to the department supervisor
Maintain the work area in a clean and orderly condition and follow prescribed safety regulations
Provide operational excellence through administrative support
Sort and distribute USPS & PO Box mail
Essential Functions – Material Handling
Process requests in the client’s waste stream profile system
Transport 5-gallon and 55-gallon containers of hazardous and non-hazardous lab waste to centralized building locations (usually a designated 90-day hazardous waste room)
Inspect drums for proper labeling as described in the waste stream profile system
Close containers according to checklist (bung tightness, bolt location relative to label, etc.)
Palletize and prepare for shipping according to checklist, situated on pallet, banded, manifest number added
Follow checklists with attention to details
Plan order of work to ensure efficient completion within required timelines
Follow all Health and Safety rules including personal protective equipment and material handling instructions
Communication to lab occupants and requesters for non-compliant waste shipments
Maintain inventory of supplies, labels, liners, zip ties, etc.
Essential Functions – General Account Support
Conduct regular site inspections to identify issues and create tickets proactively
Maintain accurate records and documentation within the CMMS platform and actively monitor and take action steps on work orders
Identify and implement operational improvements and short/long-term projects within budget
Ensure compliance with building, health, safety, and fire codes
Collaborate with internal departments and vendors to deliver committed services
Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support
Required Qualifications
High school diploma or equivalent
Training provided depending on specific role
Computer skills and experience with Microsoft products such as Excel, Word, Outlook, PowerPoint
High degree of comfort learning new technologies
Other requirements
Ability to interact with client personnel
Strong customer service and interpersonal skills
Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner
Strong computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.
A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments
Ability to work in fast paced environment while managing multiple work streams and priorities
Ability to lift 50 lbs. repeatedly
Lifting, bending, twisting and operating a manual pallet jack, powered pallet jack & forklifts
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
55,000.00 – 65,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –Eagan, MNIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
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