JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this opportunity involves:
Ensure contractors and their staff are aligned to JLL’s core principals which include team work, communication and work ethics
Build and maintain an environment that supports teamwork, co-operation and performance excellence within the EG Funds portfolio team.
Client/Stakeholder Management
Proactively engage stakeholders to ensure that on site client’s expectations are met
Build and develop effective client / stakeholder relationships across multiple levels of the organisation
Contribute to national account initiatives, KPIS, collaboration and goals
Key point of contact for Facilities and building management
Attendance at all monthly and quarterly client + account meetings
Attend client initiative events.
Internal Reporting – Provide timely reporting internally, and quick response to internal requests for information. Attend monthly team meetings to review property performance. Attend those meetings/forums nominated by your Manager.
Client Recommendations – Work with property team in the preparation of client recommendations
Work with the Client and management team to develop a leasing strategy, taking an active role in the timely delivery of tenancies and lease documentation.
Ensure vendors are well-managed, delivering services on time and within budget
Ensure that vendor procurement processes comply with agreed client & account procurement guidelines as well as Jones Lang LaSalle best practice.
Ensure invoices are processed according to JLL best practices and paid in an efficient manner.
Monitor & manage plant & equipment life cycle recommendations
Prepare CAPEX recommendations for the National Team
Plan and manage all contracts to ensure that they are professionally delivered at the right costs
Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
Ensure contracts are continually assessed to deliver best value to the client
Positive contractor relationship management to ensure safe and effective delivery of contractor services.
Execute monthly meetings ensuring all contractor KPI’s are met.
Ensure meeting minutes are accurate and up to date.
Ensure all site safety requirements are adhered to including currency JLL & site-specific inductions, current CM3 registration, current & accurate site safety plan, accurate SWMS for service and non-service-related tasks.
Manage budget with respect to service contracts.
Manage contract tender process within client and JLL guidelines and expectations.
Ensure contractors are continually assessed to deliver best value to the client.
Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
Ensure financial processes are followed at all times and budgets are met including providing commentary on any variances.
Annual Plan and Budgets - Together with the other members of the management team, prepare an Annual Business Plan, Income and Expenditure Budget and Capital Expenditure Budget for each property.
Promptly review, signoff and process invoices for payment including raising purchase orders and billing.
Client Reporting – Working with the other members of the management team prepare monthly re-forecasting and variance reporting for each property in accordance with the timeline established by the Client.
Health & Safety Management
Ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health and safety standards
Manage works to improve operational site safety
Site Operations Management
Recommend continuous quality improvement practices and implement Industry Best Practice operations
Implement building procedures and performance measures and ensure they are maintained at all times
Review existing operations regularly to reduce costs and improve operational standards
24/7 emergency call support and site attendance when required
Ensure JLL Permit to Work program is in place and adhered to. R