We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too.
Key Responsibilities:
- Full diary management for a small group of junior and senior investment professionals
- Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required
- Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices
- Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners
- Assisting in preparation, printing and binding of presentations & proposals
- Telephone and email coverage
- Archiving, filing, scanning and printing of documents
- Occasional cover for other EA’s, such a holiday and medical leave
Skills and Qualifications:
- 1 to 2 years of experience supporting senior and multiple individuals, within the administrative Services industry
- Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others
- Strong attention to detail and commitment to delivering quality work on time
- Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required
- Ability to work in a fast-paced environment without supervision
- Excellent verbal and written communication skills at all levels
- Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner
- Knowledge of Workday for processing expenses is a plus