Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office.
This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations.
Key Responsibilities
Executive Support
- Manage the Vice President's calendar, appointments, and meeting schedules.
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting.
- Prepare meeting agendas, presentations, reports, and executive correspondence.
- Screen and prioritize meeting requests and coordinate with internal and external stakeholders.
- Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.
- Handle confidential information with the highest level of professionalism and discretion.
Office Operations
- Oversee the day-to-day administrative operations of the Farmington Hills office.
- Coordinate facility-related activities, office maintenance, vendor services, and office supplies.
- Serve as the primary administrative point of contact for office operations.
Customer & Leadership Coordination
- Coordinate customer visits, executive briefings, workshops, and leadership reviews.
- Manage visitor logistics, meeting room scheduling, catering, and event coordination.
- Ensure a professional experience for customers, partners, and senior leadership visitors.
Engineering & Business Support
- Support engineering leadership with administrative coordination for customer programs and strategic initiatives.
- Coordinate onboarding logistics for employees, contractors, and visiting associates.
- Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking.
- Maintain administrative records and documentation.
Global Coordination
- Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones.
- Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings.
- Support communications between global teams and business units.
Employee Engagement
- Organize leadership town halls, employee engagement activities, team events, and recognition programs.
- Support internal communications and leadership announcements.