Role Summary
The PMC Supply Chain Manager serves as the project's principal authority for procurement assurance, expediting, logistics coordination, customs and import management, material management, and supply chain risk management.
Role Purpose
The Supply Chain Manager is the senior PMC supply chain representative responsible for providing independent oversight, assurance, coordination, and performance management of all supply chain activities.
Operating independently from both the Owner and EPC Contractor, the Supply Chain Manager acts as the PMC focal point for monitoring and assuring procurement, expediting, manufacturing progress, logistics, transportation, customs clearance, materials management, warehousing, and site delivery activities.
A critical objective of the role is to ensure that supply chain activities do not become a constraint to construction, commissioning, shutdown execution, or project completion.
Key Accountabilities
The Supply Chain Manager is accountable for:
- Independent oversight of EPC procurement and supply chain activities.
- Monitoring procurement status and supplier performance.
- Management of expediting activities across China and Indonesia.
- Logistics assurance from supplier facilities through site delivery.
- Material management and inventory control at site.
- Identification and mitigation of supply chain risks.
- Coordination of customs clearance and importation activities.
- Monitoring readiness of critical materials for construction and commissioning.
- Supply chain reporting and forecasting.
- Protection of project schedule through proactive supply chain management.
Principal Responsibilities
1. Supply Chain Leadership and Governance
- Establish and implement PMC supply chain monitoring and assurance processes.
- Lead the PMC supply chain, logistics, expediting, and materials management teams.
- Develop supply chain execution and monitoring strategies.
- Ensure alignment between procurement schedules and construction priorities.
- Serve as the primary PMC interface for all supply chain matters.
- Provide regular supply chain performance reporting to project leadership.
- Establish supply chain risk management processes and escalation protocols.
2. Procurement Oversight and Assurance
The role does not directly procure materials or equipment but provides oversight of EPC contractor procurement performance.
Responsibilities include:
- Monitor procurement progress against approved schedules.
- Review procurement plans and expediting priorities.
- Track issuance of RFQs, bid evaluations, awards, and purchase orders.
- Monitor long-lead equipment status.
- Identify procurement bottlenecks and delays.
- Verify procurement activities support critical construction milestones.
- Review supplier selection and qualification processes where required.
- Ensure critical equipment packages receive appropriate attention and monitoring.
3. Expediting Management
A major responsibility of this role.
Lead implementation of a comprehensive expediting program covering engineering, manufacturing, inspection, shipping, and delivery activities.
Responsibilities include:
- Develop risk-based expediting strategies.
- Establish expediting priorities aligned with construction schedules.
- Monitor manufacturing progress at supplier facilities.
- Verify supplier production schedules.
- Ensure timely resolution of manufacturing issues.
- Coordinate expediting activities in China and Indonesia.
- Manage factory visit schedules.
- Monitor engineering approvals impacting production.
The Supply Chain Manager shall ensure expediting covers:
- Design completion
- Manufacturing progress
- Quality inspections
- FAT readiness
- Release for shipment
- Export documentation
- Shipping readiness
4. Supply Chain Coordination
Given the expected sourcing model, the role requires extensive engagement with manufacturers and suppliers.
Responsibilities include:
- Coordinate PMC expediting activities.
- Establish relationships with key suppliers and fabricators.
- Monitor production capacity and capability.
- Assess supplier performance trends.
- Conduct regular supplier progress reviews.
- Coordinate supplier site visits and audits.
- Ensure visibility over manufacturing schedules.
- Manage escalation of manufacturing delays.
5. Logistics and Transportation Management
Provide assurance over all logistics activities from supplier facilities through final delivery to site.
Responsibilities include:
- Review logistics execution plans.
- Monitor transportation schedules.
- Verify shipment readiness.
- Track vessel movements and cargo status.
- Coordinate delivery schedules with site requirements.
- Monitor transportation risks and constraints.
- Ensure logistics plans support project milestones.
- 6. Customs and Importation Coordination
- Monitor customs documentation requirements.
- Coordinate importation readiness reviews.
- Ensure timely submission of documentation.
- Track customs clearance progress.
- Identify importation risks.
- Coordinate with freight forwarders and customs brokers.
- Escalate issues affecting project schedules.
Typical concerns include:
- Import permits
- Tax documentation
- Customs inspections
- Port storage constraints
- Regulatory approvals
- Oversized cargo requirements
7. Material Management and Site Warehousing
Lead oversight of site materials management activities.
Responsibilities include:
- Establish materials management procedures.
- Monitor receipt, inspection, and storage activities.
- Ensure material preservation requirements are maintained.
- Track inventory levels and availability.
- Monitor warehouse performance.
- Ensure material traceability.
- Manage material shortages and surplus materials.
- Support construction work packaging requirements.
Key focus areas:
- Long-term preservation of critical equipment
- Electrical equipment storage
- Transformer storage
- Refractory material storage
- Bulk material control
- Spare parts management
8. Construction and Commissioning Material Readiness
Ensure materials are available to support construction and commissioning sequences.
Responsibilities include:
- Monitor material availability against construction priorities.
- Coordinate delivery schedules with site execution plans.
- Verify commissioning spare parts readiness.
- Review material shortages and recovery plans.
- Support shutdown and tie-in planning activities.
- Ensure construction work-front availability.
Particular focus shall be placed on:
- Mechanical completion packages
- Energization activities
- Kiln installation
- Furnace installation
- Commissioning readiness
- First production milestones
9. Risk Management
Lead supply chain risk identification and mitigation activities.
Key risks include:
- Manufacturing delays
- Engineering approval delays
- Supplier capacity constraints
- Shipping delays
- Port congestion
- Weather disruptions
- Vessel availability
- Customs delays
- Permitting issues
- Site access constraints
- Heavy haulage restrictions
- Shutdown schedule impacts
- Tie-in material availability
- Operational interface constraints
Maintain a supply chain risk register and implement mitigation plans.
10. Reporting and Performance Management
Develop and maintain comprehensive supply chain reporting.
Responsibilities include:
- Purchase order status
- Supplier performance
- Long lead equipment status
- Manufacturing progress
- Critical package status
- Forecast delivery dates
- Shipping status
- Customs clearance status
- Site delivery status
- Material Management Reporting
- Inventory levels
- Material shortages
- Critical material availability
Provide weekly and monthly supply chain dashboards to project leadership.
- Brownfield and Other-Specific Focus Areas
The Supply Chain Manager should understand the supply chain requirements associated with:
- Process Equipment
- Rotary Kilns
- Electric Furnaces
- Electrode systems
- Furnace transformers
- Material handling systems
- Slag handling system