TASK FORCE: Personnel Management and Administration
JOB TITLE: One (1) Part-Time Receptionist
CONTROL CODE: PMA-27-01
The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of more than 90 City agencies and entities.
Personnel Management & Administration (PMA) is OMB’s central services department. It is responsible for designing, developing and implementing programs to meet the needs of OMB personnel and for providing timely and efficient services to OMB employees.
JOB DESCRIPTION:
The duties of the position include the following activities:
- Provide receptionist services to the 6th and 7th Floors.
- Responsible for receiving and announcing all visitors to the appropriate OMB personnel.
- Answer, screen, and forward incoming phone calls to the appropriate OMB personnel.
- Manage OMB’s conference rooms.
- Responsible for following OMB’s security policy on admitting both OMB employees and outside visitors.
- Provide administrative support for PMA staff including, answering telephones, scheduling meetings, coordinating calendars, drafting, editing, and formatting all means of communication, maintaining and organizing records and files, tracking and responding to correspondence and other administrative support needs.
- Performs special projects as requested.
QUALIFICATIONS / REQUIREMENTS:
A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.
Receptionist ($25+/hour, Commensurate with experience): Associate Degree preferred; or High School Diploma and 3+ years of related administrative and secretarial experience. Receptionist 17 – 24 hours per week
Proficiency in Microsoft Office Suite
Must have great Customer Service Skills
STATISTICAL SECRETARY (OMB) - 05363