The role will support the Federal Procurement Team in ensuring subcontractor invoices, closeouts, and certified payrolls align with Federal Acquisition Regulation (FAR) requirements and subcontract terms.
- Receive, review, and process subcontractor invoices, closeout documentation, and certified payrolls associated with federal subcontracts established by Federal Business Services (FBS) Subcontract Specialists.
- Review invoices, closeouts, and certified payroll submissions for compliance with subcontract terms, applicable FAR clauses, and federal contract requirements, including but not limited to payment, labor, and audit provisions.
- Validate invoicing supports allowable, allocable, and reasonable costs in accordance with contract type (e.g., cost-reimbursement, time-and-materials, or fixed-price).
- Track, log, and monitor all incoming, approved, rejected, and outstanding invoices, closeouts, and certified payrolls for assigned job numbers to ensure timely review and resolution.
- Coordinate and correspond with Project Managers, subcontractors/vendors, Accounts Payable, and internal compliance team members to resolve invoicing discrepancies, missing documentation, labor compliance issues, or payment delays.
- Ensure documentation supports Prompt Payment Act requirements and subcontract payment timing.
- Maintain organized, auditable electronic files and records in compliance with AECOM procedures and federal record-retention requirements.
- Support subcontract closeout activities, confirming submission and acceptance of all required financial, labor, and compliance documentation.
- Participate in and complete required Federal Business Services and compliance training.
- Manage full invoice, certified payroll, and closeout compliance responsibilities on large or complex federal projects independently
- Analyze issues and identify solutions using existing techniques, and propose approaches for novel issues
- Identify opportunities for process improvements, automation, or risk reduction and partner with team leadership to implement improvements.