Manager, Finance Operational Excellence

Purpose Statement

The Finance Operational Excellence (FOE) Manager will develop and manage excellent operations with effective compliance controls and risk management for Finance & Strategy (F&S) in the affiliate. The position reports to General Affairs Group Manager under F&S and assists Controller and manages 1 regular employee and 2-3 outsourcing staff.

The position will;

1. Establish operational excellence in F&S, especially Employee Business Expenses (EBE) by collaborating with relevant global teams and the local controller. It must always include assurance of compliance with relevant Finance policies and procedures.
2. Promote appropriate use of expenses and remediation of violations of Finance policies.
3. Ensure AbbVie transparent disclosure based on JMPA's transparency guidelines and local laws and regulations under the supervision of Global Transparency.
4. Maintain the risk management programs including insurances.
5. Support responses to an internal audit.

Lead financial and operational data analysis to establish new cross-functional business support models in F&S.

Major Responsibilities:

・EBE operation and governance

[Operation]
✔ Manage the EBE processes with Concur Travel and Expense (CTE) based on the relevant finance policy and the global SOP
✔ Train employees and handle inquiries with the outsourcing staff
✔ Work with relevant global teams and Controller to resolve any technical and policy-related issues.

[Governance]
✔ Keep refining data processing methods including leverage of other relevant expense data resources than CTE such as travel data to detect fraud and abuse more effectively
✔ Monitor EBE records to ensure appropriate spending.
✔ Report to the senior management findings though the monitoring process and propose remediation actions individually and comprehensively

・JPMA transparency reporting
　　✔Ensure AbbVie Japan’s disclosure based on JMPA's transparency guidelines and Clinical Research Law
　　✔Manage and update a process to accurately collect and aggregate data required for disclosure

　　✔Coordinate responses to inquiries for Conflict of Interest (COI) with COI team

・Risk management
　　✔Work with Global Risk Management to maintain necessary insurances
　　✔Support Facility and Global Security to develop and maintain Crisis Management & Business Continuity Program

・Audit support
　　✔Assist and collaborate with Controller and other relevant managers to respond to an internal audit periodically

・Cross-functional process design and implementation
　　✔Analyze relevant financial and operational data to support General Affairs Group Manager and Finance Director to meet any new cross-functional business requirements to be managed by F&S
　　✔Lead or participate in development of the new cross-functional process and implement as planned