The Business Support Executive plays a key role in supporting the Singapore office across finance, compliance, bid management, and administrative functions. This position ensures smooth day-to-day business operations by coordinating with internal and external stakeholders, maintaining accurate records, and supporting business processes to meet operational and compliance requirements.
Finance Support
- Coordinate monthly forecast updates with relevant stakeholders and ensure invoices are processed before month-end closing.
- Create and maintain projects in Dynamics 365 as required.
- Support Work-In-Progress (WIP) management and reporting activities.
- Maintain databases for client registrations and credit note processing.
- Serve as the main contact for Accounts Receivable and Accounts Payable matters, including debt collection follow-ups.
- Monitor and follow up on timesheet submissions to ensure full compliance.
Risk and Compliance Management
- Support commission management (CDA) processes.
- Maintain contract databases to ensure completeness and compliance.
- Monitor and follow up on client care compliance requirements.
- Track completion of mandatory e-learning modules across the Singapore business.
- Manage databases related to client onboarding activities.
- Validate external subcontractor payments and monitor utilization and timesheet compliance.
- Support risk management processes from initiation through completion.
Business Development and Bid Support
- Provide support for business-as-usual bids and fee extension activities.
- Assist in preparing proposals and submission documents.
- Update and maintain employee CVs and project case studies within internal databases.
- Coordinate vendor registrations and new client code setups.
- Maintain confidentiality agreements, proposal registers, and business registration records.
- Manage company registration and renewal requirements.
Administrative Support
- Organize and coordinate operations meetings, including preparing presentation materials, taking meeting minutes, and tracking action items.
- Support the PM Cost Centre Lead with expense claims and timesheet administration.
- Provide backup reception coverage and coordinate travel arrangements when required.
- Deliver general administrative and ad hoc support to business leaders and team members.
- Undertake additional duties as needed to support business operation