Lead the setup, governance and day-to-day administration of the project common data environment for large, multidisciplinary construction projects. Ensure project information is controlled, traceable, secure, correctly named and available to authorised stakeholders throughout the project lifecycle.
Key Responsibilities
ACC / Autodesk Build Setup and Governance
- Configure project folders by discipline, work package, lifecycle stage and controlled information state; establish project templates where approved.
- Administer members, companies, roles and permissions using least-privilege principles; maintain membership and permission registers and perform periodic access reviews.
- Implement document numbering, metadata and file naming standards; monitor non-compliance and coordinate corrections before information is accepted into controlled areas.
- Maintain the ACC environment as an auditable source of current project information and protect against uncontrolled duplication or use of superseded documents.
Workflows, Submissions and Transmittals
- Set up review and approval workflows, participants, due dates, status codes, outcomes and escalation routes for each document or discipline type.
- Check submissions for completeness, correct naming, numbering, revision, metadata and folder location before routing.
- Prepare, verify, issue and track formal transmittals; maintain registers and evidence of recipients, viewing, downloads, issue dates and transmitted revisions.
- Monitor workflow actions, issue reminders and escalate stalled, rejected or overdue reviews to discipline leads and the Project Manager.
RFIs, Submittals, Instructions and Issues
- Configure and administer RFI and submittal registers, types, packages, specification sections, responsible parties, review periods and workflow statuses.
- Check records for clear scope, location, required response date and supporting references; monitor ball-in-court responsibility, overdue actions and closure evidence.
- Maintain controlled registers for contract, site and design instructions. Confirm that formal contractual communications are issued only by authorised persons.
- Use Build Issues for approved coordination, design, quality, safety or action tracking, while preserving the distinction between operational issues and formal contract instructions.
SharePoint and TURNER & TOWNSEND Gate-Review Records
- Establish and maintain SharePoint libraries and folders aligned to the TURNER & TOWNSEND gate-review system and project governance requirements.
- Ensure TURNER & TOWNSEND project members file records in the correct locations and comply with approved naming conventions, versioning and access requirements.
- Perform filing audits; identify missing, duplicated, misfiled, obsolete or incorrectly named records and coordinate corrective action.
- Define the authoritative system for each record type and control any required duplication between ACC and SharePoint.
Reporting, Training and Project Support
- Prepare weekly and monthly document-control reports covering submissions, overdue reviews, rejected or resubmitted documents, RFIs, submittals, instructions, transmittals, naming compliance and filing compliance.
- Maintain actionable dashboards and trackers showing status, responsible person, due date, ageing and escalation requirements; assist the Project Manager with ACC Insight, platform exports and Power BI outputs where applicable.
- Provide onboarding, role-based training, quick-reference guidance and practical support for users with limited ACC, Build or SharePoint experience.
- Maintain training records, identify recurring user errors and deliver targeted coaching or corrective guidance.
- Support project audits, assurance reviews, stage gates, handover and close-out by maintaining complete, retrievable and auditable records.