We are currently seeking to recruit an experienced Senior Document Controller to join our team in Derby. This role will require weekly site attendance of 3 times per week. Travel and accommodation will be included.
Due to the sensitive nature of the projects, candidates must be a sole British national and either hold security clearance or be able to obtain it.
Initiative and problem‑solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities
• Management & Configuration of CDE – Undertake configuration and day‑to‑day management of the system, adding and maintaining user accounts and security groups. Includes maintenance of User Directories, IM Protocol and File Naming Protocol.
• Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system and Document Control procedures (dependencies).
• Provide training on CDE & Document Control Processes & Procedures – Organise and undertake regular training sessions for new users and refresher training for existing users. Provide training and guidance on file naming protocols. Create and maintain training logs.
• Develop and Maintain User Guides – Prepare and update training packs and system user guides.
• Quality Assurance & KPI Reports – Produce weekly KPI’s on all issued instructions (RFI’s/TQ’s etc) and Workflow reports, alongside undertaking Quality Assurance against the agreed recitals on all formal issued documentation.
• Create new project set‑ups on CDE – Create new project sites and assign users.
• Support – Provide ad‑hoc reports and information on system usage and compliance.
Key Experience
• Comprehensive knowledge of BIM ISO 19650 standards
• Experience in ViewPoint – preferably Admin
• KPI reporting
• Role requires gap analysis and consolidation of processes and procedures in accordance to client requirements
• Competency in writing a protocol
• Hosting and delivering workshops