Permit Coordinator – PMC

Position Summary

The Permit Coordinator is the PMC's dedicated permitting and regulatory specialist responsible for coordinating all approvals, licenses, permits, authorisations, and regulatory interfaces associated with the delivery of the Solar PV, BESS, HVAC transmission, substations, and Indonesia–Singapore subsea interconnector project. Acting independently on behalf of the Owner through the PMC appointment, the role provides governance, oversight, tracking, and coordination of permitting activities performed by EPC contractors, Chinese suppliers, consultants, utilities, and government authorities, ensuring that regulatory approvals are secured in a timely manner and do not compromise project delivery, energisation, or commercial operation.

Role Purpose

The Permit Coordinator is responsible for coordinating, tracking, facilitating, and reporting all project permits, approvals, licenses, authorisations, and regulatory submissions required for the successful execution of the project.

Acting on behalf of the Project Owner through the PMC appointment, the Permit Coordinator provides independent oversight and coordination of permitting activities undertaken by EPC/EPCI contractors, consultants, developers, utility companies, government agencies, and other stakeholders.

The role does not hold permitting accountability that sits contractually with the Owner, EPC Contractor, or specialist consultants. Instead, the Permit Coordinator ensures all permitting requirements are identified, planned, monitored, integrated, and obtained in accordance with project schedules and regulatory requirements.

Given the project's complexity, the role is critical in managing permit interfaces across:

• Utility-scale Solar PV generation facilities
• Battery Energy Storage Systems (BESS)
• HVAC substations
• HVAC transmission infrastructure
• HVAC subsea cable systems
• Marine installation works
• Indonesian and Singapore regulatory environments
• Multiple EPC Contractors
• Government agencies and utility stakeholders

The Permit Coordinator serves as the central point of coordination for all permitting and regulatory approval activities and ensures permit-related issues do not adversely impact project execution or commercial operation

Key Responsibilities

1. Permit Management & Governance

• Establish and manage the Project Permit Management System and Master Permit Register.
• Develop permitting procedures, workflows, reporting requirements, and governance processes.
• Integrate permitting activities into project planning, scheduling, and execution.
• Coordinate permit-related activities across project functions.
• Monitor permit status, identify risks, and provide regular updates to project leadership.

2. Permit Identification & Planning

• Lead identification and planning of all required permits, licenses, approvals, and authorizations, including:
  • Development & Environmental: EIA, Environmental Management Plans, biodiversity, coastal/marine, land use, and water-use approvals.
  • Construction: Construction and building permits, temporary works, site establishment, utility crossings, and transport/road permits.
  • Electrical Infrastructure: Grid connection, HV installation, energization, protection & control, and utility operating permits.
  • Marine & Subsea: Marine surveys, navigation, port authority, cable route, vessel operations, subsea installation, and landfall approvals.

3. Permit Register Management

• Maintain a live Permit Register linked to project schedules, including:
  • Permit description, authority, owner, submissions, approval milestones and status.
  • Dependencies, permit conditions, expiry dates, and renewal requirements.

4. Regulatory & Government Interface Management

• Coordinate permit-related engagement with authorities in Indonesia and Singapore, including government agencies, regulators, utilities, maritime authorities, EMA, BCA, MPA, URA, NEA, and other relevant stakeholders.
• Manage permit submissions, regulatory commitments, review timelines, meetings, and issue resolution.

5. EPC Contractor Permit Coordination

• Oversee EPC contractor permitting activities, including:
  • Review of permitting plans and submissions.
  • Tracking permit acquisition and compliance status.
  • Alignment of permit schedules with project milestones.
  • Identification and resolution of permitting risks and issues.
• Ensure contractors understand and comply with all permitting obligations and conditions.

6. Contractor & Vendor Support

• Support international EPC contractors and suppliers by:
  • Communicating local regulatory requirements.
  • Reviewing permit submissions and documentation.
  • Facilitating compliance with local permitting obligations.
  • Managing translation requirements, approval dependencies, permit lead times, and regulatory communications.

7. Marine & Subsea Permitting

• Coordinate permits for marine surveys, offshore investigations, cable installation, vessel operations, shore crossings, landfall construction, and marine exclusion zones.
• Liaise with marine contractors, port authorities, maritime regulators, environmental agencies, fisheries authorities, and utility operators.
• Proactively manage marine permitting risks and critical approval pathways.

8. Land Access & Third-Party Approvals

• Coordinate approvals related to land access, utility and road crossings, easements, transmission corridors, temporary access agreements, and construction logistics routes.
• Manage dependencies between access approvals and construction schedules.

9. Permit Compliance Management

• Monitor compliance with permit conditions and regulatory obligations.
• Support audits, inspections, environmental compliance reviews, and contractor compliance monitoring.
• Coordinate compliance reporting and work closely with HSE and Construction teams to ensure field implementation.

10. Interface Coordination

• Manage permit-related interfaces between EPC contractors, regulators, government agencies, utilities, marine contractors, construction teams, and commissioning teams.
• Ensure permitting dependencies are captured and integrated into project execution plans.

11. Permit Schedule Management

• Integrate permitting activities into the Integrated Master Schedule.
• Track approval timelines, critical milestones, and permitting risks.
• Forecast approval outcomes and escalate potential delays.
• Focus on approvals impacting construction start, marine campaigns, grid connection, energization, and Commercial Operation Date (COD).

12. Permit Risk Management

• Develop and maintain the Permitting Risk Register.
• Identify and manage risks related to approval delays, regulatory changes, incomplete submissions, agency constraints, utility approvals, marine operations, cross-border coordination, and environmental compliance.
• Implement mitigation and recovery plans to minimize project impacts.

13. Permit Reporting

• Prepare and maintain permit status reports, Permit Register updates, regulatory approval dashboards, risk assessments, and executive progress reports.
• Provide clear visibility of:
  • Pending and critical approvals
  • Delayed permits and approval bottlenecks
  • Permit-related risks and impacts
  • Required management actions and recovery plans

Key Accountabilities

The Permit Coordinator is accountable for:

• Maintaining the Master Permit Register and ensuring visibility of all permit requirements, dependencies, and approval status.
• Coordinating permit acquisition activities and tracking progress against project milestones.
• Identifying, managing, and escalating permit-related risks and issues in a timely manner.
• Integrating permitting requirements into project planning, scheduling, and execution.
• Monitoring EPC contractor permitting performance and compliance with permit obligations.
• Supporting regulatory compliance across all project activities.
• Delivering accurate permit reporting, forecasting, and management updates.