Responsibilities:
Reporting to the People & Culture Manager, responsibilities and essential job functions include but are not limited to the following:
- Assisting Human Resources Department with the daily administration tasks.
- Maintain confidential filling system for colleague’s files, records and documents, and ensure its adherence with the hotel’s standards.
- Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the HR division.
- Follow up with the HR team on the HR audit administration process to ensure that the department policies and procedures are in line with Movenpick/ People & Culture audit standards.
- Ticket bookings for colleague’s annual vacations.
- Maintain and update HRMS/Bayan System.
- Execute and follow up on the purchase requests of the HR Division.
- Delivery the necessary documents to be signed by the concerned departments.
- Handle all HR office supplies, maintain an up to date, accurate inventory of the HR storage room.
- Compose correspondence for the HRD, such as letters, contracts, etc.
- Handle lockers requests, name tags, ID’s, colleague’s letters, purchase requisitions, expense reports as necessary when required.
- Assist and support in the employee’s relations matters.
- Work with the HR team in the logistics of a variety of colleague’s events and activities (i.e. departmental outings, fun days, national day celebrations, fund raising events, sustainability/green team activities….etc.).
- Responsible for the HR communication boards and back area updates screen on a daily basis to ensure it’s complying with Accor/ Movenpick standards.
- Consistently offer professional, friendly and engaging service to the colleague’s and leaders.
- Assist with other Human Resources functions and tasks as required.
- Follow departmental policies and procedures.
- Other duties as assigned.