The General Procurement Manager is responsible for all procurement, ensuring adherence to best practices and regulations. The role holder is responsible for coordinating procurement tasks with the Supply Market Team, creating procurement plans, and managing supplier selection and contracts. The General Procurement Manager has influence over overall procurement budget, that manages the supply chain team, maintains contract registers, and ensures efficient operation of the purchase-to-pay system for procurement.
- Act as the first point of contact for all procurement.
- Deliver procurement activities as directed by the General Procurement Lead.
- Support the MetroLink team with expertise and assistance on a day-to-day basis.
- Coordinate with the Supply Market Team.
- Identify and allocate procurement activities between self and direct reports appropriately, regarding risk, value, and availability of resources.
- Produce work package procurement plans for the sourcing of suppliers for requirements. This includes a programme of activities agreed with the Accountable Manager to achieve value for money objectives, compliant contracts and framework agreements.
- Liaise with procurement leaders to plan and schedule appropriate resources and manage the team on a day-to-day basis.
- Produce consistent and compliant documents in accordance with EU Procurement Directives and Irish National Regulations and laws.
- Provide accurate and timely information to the General Procurement Lead and project controls via monthly procurement progress reports.
- Ensure full use of e-tendering software and deliver best practice tender processes.
- Prepare briefing packs and pre-qualification questionnaires, pre-qualify and select suppliers for tender lists. Prepare and issue notices for these tender lists.
- Prepare, arrange, and manage tender evaluation panels, prepare recommendations for the award of contracts.
- Prepare invitations to tender documents, issue invitations to tender, respond to queries, receive tenders, agree on final terms and conditions, and arrange for contract execution.
- Participate in any progress meetings to discuss procurement progress, shortlisting, and tender awards when required.
- Ensure approvals and authorisations are obtained, coordinate the authorisation of contract award recommendations.
- Ensure award notifications are issued correctly, and that contracts are appropriately executed and signed.
- Support the administration of contracts in conjunction with the supply market team and accountable manager.
- Update contract information on the contract register at key stages of the procurement cycle.
- Manage and maintain documents in accordance with departmental document management procedures.
- Take reasonable care of your own and others’ health, safety, and wellbeing by taking personal responsibility for working to Target Zero principles.
- Act as a role model for the organisation's vision and values, behaving in ways that are aligned with its ways of working. Encourage and support others to do so too.
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.
- Take necessary care to properly protect the confidentiality, integrity, and availability of corporate information from unauthorized disclosure, modification, or destruction. Never knowingly put the organisation’s information or information systems at risk.
- Perform additional tasks, activities, or other duties as may be required or assigned as part of the role